Travel Expense Types


Overview


Use this Knowledge Base Article as a reference for the Travel Expense Types in Concur

Critical Concepts


Travel Expense Types


01. Air Travel Expense

Airfare 

Airline Fees: Baggage Fees, Change Fees, other fees imposed by Airlines

 

02. Lodging Expenses

Homeshare - AirBnB / VRBO / Etc: Be sure to attach final receipt for proof of payment

Hotel: All Hotel lodging Expenses must be itemized

Hotel - Advanced Deposit

Hotel Group: Use this Expense Type for Group Trips, content will be developed soon on this process

Other Accommodations: Alternate accommodations not covered in the other Expense Types, e.g., rent payments for long-term travel

Travel Card Per Diem Offset: Used when a foreign transaction has been charged to the T&E card and there is a need to claim the transaction and Offset/Reduce the Per Diem, or Travel Allowance 

 

03. Ground Transportation

Car Rental

Car Rental Fuel

Parking: Only while on travel status - does not include monthly parking permit costs

Rideshare

Taxi/Shuttle/Car Service

Tolls/Road Charges

Train/Bus

University Vehicle Fuel


04. Personal Car Mileage

Personal Car/Business Use - Mileage: Please refer to Blink for the latest mileage rates for travel 

Personal Car/Moving Use - Mileage: Please refer to Blink for the latest mileage rates for moves

 

05. Meals/Meetings/Events

Entertainment Meals - Travel Status: If someone is on Travel status and they have a meeting, they are allowed to claim the Entertainment Meal Expense on a Travel Expense Report
For Meal Expenses incurred while on travel status, they can be claimed on the Travel Expense Report in accordance with Entertainment Policy (BUS-79)

Group Meals and Incidentals: Use this Expense Type for Group trips

Meals & Incidentals

Per Diem Reduction

 

06. Conference/Training Registration

Seminar/Conference Registration

Training

 

07. Other Expenses

Agent Booking or Service Fees: Fees from Balboa Travel can be claimed with this Expense Type

Field Expenses

Fraudulent Charge

Internet Access

Miscellaneous (Add Comment)

Mobile/Cellular Phone

Office Supplies

Personal/Non-reimbursable

Printing/Photocopying

Team Laundry (Athletics Only)

Wire Payments Form: This is related to Travel Expense Reports that will be paid via Wire, see the How to Process a Travel Wire KBA for more information

 

08. Dues & Fees

Bank/Currency Fees

Medical Fees

Passports/Visa Fees - ordinary and necessary to accomplish the official business purpose of a trip; the Travel Expense entry must include an explanation of why such Expenditures are being claimed

 

10. Moves/Relocation

Moving Company Invoice: Please see the How to Manage a Move Trip Knowledge Base Article for more details on this process

If you still have questions or need additional assistance, please submit a ticket or call the IPPS Help Desk at (858) 534-9494