How to Procure a Bus Charter


Overview


This article describes how to procure a Bus Charter

Critical Concepts


Choose from the following request forms, dependent on the quote provided by the Supplier:

For guidance on which form is most appropriate, please refer to the Request Forms Blink page.

Steps to Take


Complete a Services Request Form

  1. Login to Oracle, navigate to Purchase Requisitions
  2. In Request Forms, select Services with Fixed Price or Services with Time-Based Rate
  3. Once all required information has been filled in, click Add to Cart

4. Select the Shopping Cart icon

5. Click Review

Checking Out

  1. In Room Number, enter NA
  2. Attach any Quotes, Invoices, Documents etc. by clicking on the Attachments + icon
    1. For additional guidance on how to add attachments, please refer to the How to Add Comments and Attachments to Requisitions in Oracle Procurement KBA

3. Review the information and click Submit

Bus Charter Documentation 

Attach the following completed documents:

  1. Quotation from the chosen Supplier and any additional Quotes
  2. Certificate of Liability Insurance as described in BUS-63 

Contractors/ External Users

Commercial General Liability Per Occ/Agg

Auto Liability Combined Single Limit

Workers’ Compensation & Employers Liability

Chartered Public Carrier (ground) 1-6 passengers

$1MM/$2MM

$5MM

$1MM/$1MM/$1MM

Chartered Public Carrier (ground) 7-20 passengers

$1MM/$2MM

$10MM

$1MM/$1MM/$1MM

Chartered Public Carrier (ground) 21+ passengers

$1MM/$2MM

$15MM combined single limit

$1MM/$1MM/$1MM

UCSD Representative Contacts 

If you still have questions or need additional assistance, please submit a ticket or call the IPPS Solutions Team at (858) 534-9494