Overview

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This article outlines the process of searching for a Concur expense report invoice in Oracle.

Essential Information

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• Concur Expense Reports must have a status of Sent for Payment.

Next Steps

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1. Locate the Concur Report ID. If you do not know where to find this, please refer to KB0032739: How to Locate Concur Report Key, Report ID and Request ID.

2. Login to Oracle Financials Cloud here.

3. On the Home page, select Procure to Pay, then the Accounts Payable Invoices module.

3. Click the magnifying glass on the right for the Search options.

4. In the Invoice Number field:

• To lookup an approved Concur Expense Report, in Oracle that was approved before 2/16/2021, enter: TE_[Report Key]
• To lookup an approved Concur Expense Report, in Oracle that was approved on or after 2/16/2021, enter: TE_[Report ID]
  • Example: Enter "TE_94B6D3A6AEE4462F954C" in the Invoice Number field

5. Click Search or hit Enter on your keyboard

 

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Viewing Search Results

1. Depending on your Search criteria a list of Invoices will display, e.g. when searching by Supplier.

b. Payments: will show the Payment Number if/when issued, the Date of issuance, Etc., Status will appear as Negotiable until a Check has been cashed and the UCSD Cash team has Reconciled the bank account – status will change to Cleared thereafter.

4. Any attachments to the Invoice can be viewed by selecting the file name next to Attachments.

a. All Concur Invoices (exception: Gift Card and Human Subject Invoices) approved after 3/22/2021 will carry over their attachments from Concur to Oracle.