How to Procure a Vessel Charter


Overview


This article describes how to procure a Vessel Charter

Critical Concepts


Select and complete a Vessel Charter Agreement, including Exhibits:

Steps to Take


Processing a Vessel Charter

  1. Login to Oracle, then select Purchase Requisitions
  2. Use the Services Request form to submit a Requisition
  3. In the Category, select Chartered Vessel 
  4. After completing required information, click Add to Cart button
  5. When all line items are entered and completed, click the Shopping Cart icon
    1. This will ask to Review or Submit, click the Review button
    2. Room Number, is not applicable, to bypass, enter 0000
  6. Attach any Quotes, Invoices, Documents etc. click the Attachments + icon
  7. Review the information and click Submit

Vessel Charter Documentation

  1. Attach the following completed documents
    1. Quotation from the chosen supplier
    2. Select and complete a Vessel Charter Agreement, including Exhibits:
      1. Vessel Charter Agreement (PDF) - Commercial and private charter with 1-23+ passengers
      2. Work Boat Charter Agreement (PDF) - No passengers, functions to pick-up/drop-off waterborne equipment
      3. Bareboat Charter Agreement (PDF) - UC chartering the vessel, no crew provided as part of the agreement
  2.  Proof of Seaworthiness:
    1. U.S. Coast Guard Inspection (preferred) or 
    2. UNOLS Membership (preferred) or
    3. Exhibit B (reviewed and approved by UCSD Representative) 
  3. Insurance Certificate
    1. Policy(ies) shall contain a separate endorsement naming, The Regents of the University of California as an additional insured
    2. Exhibit A (reviewed and approved by Risk Management)
      1. Questions: Edie Mitchell, Risk Management Manager at 858-534-3820
      2. Quick Reference Matrix

UCSD Representative Contacts

If you still have questions or need additional assistance, please submit a ticket or call the IPPS Help Desk at (858) 534-9494