Budget & Finance Knowledge Base - Resource Allocation Transfer Account Guidance

Overview

The Common Chart of Accounts (CCoA) contains a set of Resource Transfer Allocation Accounts
These accounts may be used to transfer internal resources between chart strings in the OFC General Ledger
The accounts begin with 7749XX and are grouped under the 77400E level of the Standard Account Hierarchy and under 01-Internal Resources in the Managerial Reporting Account Hierarchy

When processing a journal voucher in the General Ledger, use the same resource allocation transfer account code on both sides of the transaction (debit and credit)
These resource allocation transfer accounts should not be used to transfer between two different Funds
Accounts are labeled as Recurring or One-Time depending on the duration of the funding that is being provided
Recurring transfer accounts (first set of tables below) are generally used only in the Resource Commitment Tracking Tool in EPBCS (Enterprise Planning and Budgeting Cloud Service) by the Campus Budget Office or VC/Dean’s Offices to identify increases to Target Budget for the following budget planning year
Most users will use One-Time accounts (second set of tables below) when processing journals to move funding between chart strings in the General Ledger

Q: How do these 7749xxx accounts differ from Fund Balance Transfer Account 774009? How do I know which to use when processing a funding journal voucher?
A:
- The main difference is how these accounts will display in reports that use the Managerial Reporting Account Hierarchy. The 7749xx accounts listed below on this page are categorized as Internal Resources, while the more general fund balance transfer account 774009 is categorized as a Non-Operating Expense/Transfer.
- The accounts function the same way in the General Ledger. Both can be used to transfer funding. These 7749xx accounts initially were created during the CCoA transition to assist departments in easily identifying the source of a funding transfer by looking at the account description (i.e. from CBO, from a Deans Office, etc).
- The Campus Budget Office (CBO) has suggested best practices for the use of each account code below in the following tables but OFC does not require/restrict the use. Your department may choose to utilize these codes in a way that is meaningful for local-level financial reporting.

Account:	774900
Account Title:	CBO Recurring Allocation
For use by:	Campus Budget Office
Definition/Guidelines for Use:	Recurring allocation of annual support from UCSD central resources. Amount will be based on Final Core Recurring Budget in EPBCS (excluding incremental compensation increases). Also, recurring allocations from CBO for midyear/off cycle funding commitments
Examples:	Similar to July 1 Perm Budget feed in IFIS

Account:	774901
Account Title:	OP Recurring Allocation
For use by:	Campus Budget Office
Definition/Guidelines for Use:	Recurring allocation of annual support from UCOP
Examples:	Incremental recurring state allocations received mid-year from OP

Account:	774902
Account Title:	VC/Dean Recurring Allocation
For use by:	VC Offices, Dean's Offices
Definition/Guidelines for Use:	Recurring allocation of annual support from VC and/or Dean
Examples:	Pass-throughs in VCHS; Allocations from EVC to academic departments

Account:	774903
Account Title:	Other Recurring Internal Xfr
For use by:	Any Financial Unit
Definition/Guidelines for Use:	For use by any FinUnit to transfer recurring resources to/from another FinUnit
Examples:	To adjust recurring resources for reorganizations or new Financial Units

Account:	774904
Account Title:	Recurring Revenue Sharing
For use by:	Campus Budget Office
Definition/Guidelines for Use:	Recurring allocation of resources from revenue sharing agreements
Examples:	ICR, Professional Schools

Account:	774905
Account Title:	Recurring Compensation Support
For use by:	Campus Budget Office
Definition/Guidelines for Use:	For recurring incremental compensation support not allocated in base recurring allocation using 774900; usually transacted in the Fall
Examples:	Campus Compensation Program increases/adjustments that are unknown at time of annual budget prep i.e. bargaining unit increases

Account:	774950
Account Title:	CBO One-Time Allocation
For use by:	Campus Budget Office
Definition/Guidelines for Use:	One-time allocation of support from UCSD central resources
Examples:	For one-time and one-time multi year requests approved by Chancellor during annual budget process

Account:	774951
Account Title:	OP One-Time Allocation
For use by:	Campus Budget Office
Definition/Guidelines for Use:	One-time allocation of support from UCOP
Examples:	Incremental one-time (temp) state allocations received mid-year from OP

Account:	774952
Account Title:	VC/Dean One-Time Allocation
For use by:	VC Offices, Dean's Offices
Definition/Guidelines for Use:	One-time allocation of support from VC and/or Dean
Examples:	Pass-throughs in VCHS; Allocations from EVC to academic departments; VC sweep back of turnover/salary savings

Account:	774953
Account Title:	Other One-Time Internal Xfr
For use by:	Any Financial Unit
Definition/Guidelines for Use:	To transfer one-time resources or funding to/from/within another Financial Unit or Project
Examples:	Similar to Fund Balance Transfer Account 774009

Account:	774954
Account Title:	One-Time Revenue Sharing
For use by:	Campus Budget Office
Definition/Guidelines for Use:	One-time allocation of resources from revenue sharing agreements
Examples:	ICR, Professional Schools

Account:	774955
Account Title:	One-Time Compensation Support
For use by:	Campus Budget Office
Definition/Guidelines for Use:	One-time salary support
Examples:	One-time lump sum salary adjustments

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