Overview

---

 Defining Receivables Activities

• Receivables Activities are used by the Cashier’s Office when processing Miscellaneous Receipts
• Miscellaneous Receipts are defined as cash received that is not related to receivables including Non-Invoiced items such as:
  
  • Investments
  • Interest
  • Daily retail operations
  • Stock sales
• Receivables activities provide accounting information for monies received that do not relate to Invoices or Customer Accounts

Critical Concepts

---

•  If you expect to receive more than a one-off payment for non-receivables transactions, it is recommended you request a receivables activity so you do not have to provide a COA chart string every time you submit a Cashiers Deposit Form or an unidentified claim request
• Read How to claim unidentified payments (wires, ACHs & checks)
• All cash handling must be in compliance with BUS-49 Policy For Cash and Cash Equivalents Received

Steps to Take

---

To Request Receivables Activities

1. Submit a ticket to request a receivables activity using:

About: Billing & Receivables
Related To: Incoming Payments
More Specifically: Payment Application Inquiries & Requests

2. In the Description of the Services & Support ticket, provide the following information related to fields in screenshot, outlined in table below:

Business Unit	UCSD Campus, UCSD Medical Center, UCSD Physicians Group, UCSD Population Health
Name	Prefix with your three letter department code followed by hyphen and name of the activity you are creating, i.e. HDH-Catering, BAq-Retail, SOM-Interest
Description	Free text field, enter details of the activity you are requesting
Taxable	Yes or No - If yes, include tax rate
GL Account Source	Provide the COA chart string information where the income for the activity will be coded to