Overview

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This article provides step by step guidance on how to update the Requester associated with a Purchase Order (PO) in Oracle Procurement.

Essential Information

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• The Requester is the individual who serves as the point of contact on an order.
• The Requester is responsible for approving inventorial equipment invoices $5,000 and over, and all other invoices $10,000 and over, to confirm goods or services were received.
• To change the Requester on an invoice, a ticket must be submitted to Accounts Payable.
  
  • For all future invoices on that PO, a change order should be processed.
  • If no further invoices are expected on a PO, then the Requester on the PO does not need to be changed.
• Change Orders are not allowed for Recharge suppliers, punchout orders or Advanced Search orders.
• Please note any changes you make will only be reflected on the corresponding purchase order and not on the requisition

Next Steps

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Navigate to the Requisition

1. Go here
2. Click Company Single Sign-On.
3. Click Procure to Pay
4. Click Purchase Requisitions (New)
5. Click My Requisitions
6. Search for the requisition and click on it.
   
   1. For guidance on how to use Manage Requisitions, refer to the KB0032064: Introduction to Oracle Procurement.

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Reassign the Requisition to Yourself

1. If your name is already referenced in the Entered By field, you may skip this step.
2. At the top right, click Three Dots.
3. Select Reassign.
4. In Reassign To, enter your name in the format First Name, Last Name.
5. Click Reassign.
6. Click the requisition number to enter it again.

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Update the Requester (Single Distribution)

1. At the top right, click Edit.
   
   1. If more than one PO is associated with this requisition, instead select the line associated with the PO you want to edit and click the Three Dots and then Edit.
2. In Description, enter Updating Requester.
3. Above the line item, click the Pencil.
4. In the middle of the page, in Requester, enter the name of the new Requester in the format Last Name, First Name.
5. Click OK
6. Repeat steps 3-5 for all lines on the PO.
7. At the top right, click Submit.

Update the Requester (Split Distribution)

Note: If there are split distributions for the line you will not be able to update the requester field in the ‘Lines’ tab. 

1. Click on the ‘Distributions’ tab.

1. 1. If the requester column is not in this tab, you may need to add it first. Click on View > Columns > Requester.

2. Once the requester column is added, update the requester field for all distributions.

3. Submit the change order.