Overview
This article describes how to procure a Vessel Charter
Critical Concepts
Select and complete a Vessel Charter Agreement, including Exhibits:
Instructions on where to attach these items are included below.
Steps to Take
Log in to Oracle
- Go to https://ofc.ucsd.edu
- Click the Company Single Sign-On button
- Log in with your Active Directory information
- In Procure to Pay, click Purchase Requisitions
Processing a Vessel Charter
*If you need more guidance on the checkout process, please refer to our separate KBA
- Use the Services Request form to submit a Requisition
- In the Category, select Chartered Vessel
- After completing required information, click Add to Cart button
- When all line items are entered and completed, click the Shopping Cart icon
- This will ask to Review or Submit, click the Review button
- Room Number, is not applicable, to bypass, enter NA
- Attach any Quotes, Invoices, Documents etc. click the Attachments + icon
- If you need additional guidance on attaching, please refer to the How to Add Comments and Attachments to Requisitions in Oracle Procurement KBA
- Review the information and click Submit
Vessel Charter Documentation
- Attach the following completed documents
- Quotation from the chosen supplier
- Select and complete a Vessel Charter Agreement, including Exhibits:
- Vessel Charter Agreement (PDF) - Commercial and private charter with 1-23+ passengers
- Work Boat Charter Agreement (PDF) - No passengers, functions to pick-up/drop-off waterborne equipment
- Bareboat Charter Agreement (PDF) - UC chartering the vessel, no crew provided as part of the agreement
- Proof of Seaworthiness:
- U.S. Coast Guard Inspection (preferred) or
- UNOLS Membership (preferred) or
- Exhibit B (reviewed and approved by UCSD Representative)
- Insurance Certificate
- Policy(ies) shall contain a separate endorsement naming, The Regents of the University of California as an additional insured
- Exhibit A (reviewed and approved by Risk Management)
- Questions: Edie Mitchell, Risk Management Manager at 858-534-3820
- Quick Reference Matrix
UCSD Representative Contacts
- Insurance Certificates: Edie Mitchell, Risk Management Manager at 858-534-3820
- Seaworthiness:
- For charter boats 50 feet or less in length: Christian Mcdonald, Diving Safety Officer at 858-534-2002
- For charter boats over 50 feet in length primary contact: Scripps Marine Superintendent (Nimitz Marine Facility) at 858-534-1643; secondary contact: Bruce Appelgate, Associate Director SIO at 858-534-2220