How to Procure a Vessel Charter


Overview

This article describes how to procure a Vessel Charter

Critical Concepts

Select and complete a Vessel Charter Agreement, including Exhibits:

Instructions on where to attach these items are included below.

Steps to Take

Log in to Oracle

  1. Go to https://ofc.ucsd.edu
  2. Click the Company Single Sign-On button
  3. Log in with your Active Directory information
  4. In Procure to Pay, click Purchase Requisitions

Processing a Vessel Charter

*If you need more guidance on the checkout process, please refer to our separate KBA

  1. Use the Services Request form to submit a Requisition
  2. In the Category, select Chartered Vessel 
  3. After completing required information, click Add to Cart button
  4. When all line items are entered and completed, click the Shopping Cart icon
    1. This will ask to Review or Submit, click the Review button
    2. Room Number, is not applicable, to bypass, enter NA
  5. Attach any Quotes, Invoices, Documents etc. click the Attachments + icon
    1. If you need additional guidance on attaching, please refer to the How to Add Comments and Attachments to Requisitions in Oracle Procurement KBA
  6. Review the information and click Submit

Vessel Charter Documentation

  1. Attach the following completed documents
    1. Quotation from the chosen supplier
    2. Select and complete a Vessel Charter Agreement, including Exhibits:
      1. Vessel Charter Agreement (PDF) - Commercial and private charter with 1-23+ passengers
      2. Work Boat Charter Agreement (PDF) - No passengers, functions to pick-up/drop-off waterborne equipment
      3. Bareboat Charter Agreement (PDF) - UC chartering the vessel, no crew provided as part of the agreement
  2.  Proof of Seaworthiness:
    1. U.S. Coast Guard Inspection (preferred) or 
    2. UNOLS Membership (preferred) or
    3. Exhibit B (reviewed and approved by UCSD Representative) 
  3. Insurance Certificate
    1. Policy(ies) shall contain a separate endorsement naming, The Regents of the University of California as an additional insured
    2. Exhibit A (reviewed and approved by Risk Management)
      1. Questions: Edie Mitchell, Risk Management Manager at 858-534-3820
      2. Quick Reference Matrix

UCSD Representative Contacts

If you still have questions or need additional assistance, please submit a ticket or call the IPPS Solutions Team at (858) 534-9494