Overview

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Learn how to update the Requester associated with a Purchase Order in Oracle Procurement.

Critical Concepts

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• The Requester is the individual who serves as the point of contact on an order
• The Requester is responsible for approving inventorial equipment invoices $5,000 and over, and all other invoices $10,000 and over, to confirm goods or services were received
• To change the Requester on an invoice, a ticket must be submitted to Accounts Payable
  
  • For all future invoices on that PO, a change order should be processed
  • If no further invoices are expected on a PO, then the Requester on the PO does not need to be changed
• Change Orders are not allowed for Recharge suppliers, punchout orders or Advanced Search orders

Steps to Take

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Navigate to the Requisition

1. Go to https://ofc.ucsd.edu
2. Click Company Single Sign-On
3. Click Procure to Pay
4. Click Purchase Requisitions
5. Click Manage Requisitions
6. Search for the requisition and click on it
   
   1. For guidance on how to use Manage Requisitions, refer to the Introduction to Oracle Procurement KBA

Reassign the Requisition to Yourself

1. If your name is already referenced in the Entered By field, you may skip this step
2. At the top right, click Actions
3. Select Reassign
4. In Reassign To, enter your name in the format Last Name, First Name
5. Click OK
6. Click Done to leave the requisition
7. Click the requisition number to enter it again

Update the Requester

1. At the top right, click Actions
   
   1. If more than one PO is associated with this requisition, instead select the line associated with the PO you want to edit and click Actions at the left of the page
2. In Description, enter Updating Requester
3. Above the line item, click the Pencil
4. In the middle of the page, in Requester, enter the name of the new Requester in the format Last Name, First Name
5. Click OK
6. Repeat steps 3-5 for all lines on the PO
7. At the top right, click Submit