Overview
In the Oracle Planning and Budgeting Tool (EPBCS), budget preparers utilize Task List 4 to budget non-compensation expenses for Core Funds. Specifically, form 4.1, "Review Core Recurring Resources," provides view-only data that supports the Core Recurring Resource Budget Model, which is displayed in the top section on Form 4.2. Form 4.1 presents various columns, including the prior year's Final Budget Plan, Core Resource Roll, Budget Adjustment Detail, and Compensation Inflation, offering a comprehensive overview of the Core Recurring Resource Budget Model.
Essential Information
- The following steps assume budget preparer has user access to Oracle Planning and Budgeting Tool and is logged in.
- Form 4.1 only displays available core recurring resources at each Financial Unit, Fund, Function, Total UCSD Projects by Account code.
- Use the Total Plan column to view Internal resources available by each combination of Financial Unit, Fund, Function, Total UCSD Projects by Account code.
- The most right column titled "Insufficient Resources"
- A positive figure in the Total Plan column represents a deficit budget available, requiring a budget adjustment entry to be completed using Task 3
- Refer to KB0035506 and KB0035511 to claim and process budget adjustments using Task 3
- A negative figure represents a budget with core recurring resources available to budget on form 4.2 or for transfer using Task 3
- Each combination, specifically at the account code line should be reviewed individually to ensure there is no deficit budget.
- Red cells are included as a quick indicator column identifying where budget deficits exist. Deficits need to be resolved at each account code line specifically. The mechanism to move resources to resolve the resource deficit is by using Task 3.
- Please refer to KB0033152 for common questions: FAQ: Preparing a Budget in Oracle Planning and Budgeting.
Steps to Take
Step 1: From the Oracle Planning and Budgeting Tool home page, click on Tasks.
Step 2: Navigate to Task List 4 Review and Manage Core Fund Budgets
- Expand the triangle to display Task 4.1 Review Core Recurring Resources, click to load the form.
Step 3: Locate the Financial Unit, Fund, Function, Total UCSD Projects line(s) you are responsible for budgeting
Step 4: Review each account code line listed and the Total Plan column to determine budget resources available
- Review each Account Code line, which displays summary columns that build up the Total Plan column.
- The Total Plan is a calculated value that represents the total resources available for budgeting expenses or transferring resources. The calculation is as follows:
- Core Resource Roll + Budget Adjustment Detail + Compensation Inflation = Total Plan
In other words, the Total Plan is the sum of the Core Resource Roll, Budget Adjustment Detail, and Compensation Inflation. This calculated value represents the total resources available for use in budgeting expenses on form 4.2 or for transferring
resources using Task 3.
Step 5: Export the data to Excel using the Actions button
- This spreadsheet is helpful to refer to when budgeting non-compensation expenses on form 4.2 and when entering budget adjustments in Task 3.
Step 6: Review the Total Plan Column to Identify Deficit Resource Budgets
Review the Total Plan column to identify deficit resource budgets, which are represented as a positive figure
- Deficit resource budgets cannot remain and must be corrected to ensure accurate budgeting
Step 7: Correcting Deficit Resource Budgets:
To correct a deficit resource budget represented by a negative figure in the Total Plan column of form 4.1, use Task 3 to transfer resources from another Financial Unit, Fund, Function, PJ000000 combination using the same account code