Overview

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This article describes how to procure a Bus Charter

Critical Concepts

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Choose from the following request forms, dependent on the quote provided by the Supplier:

• Services with Fixed Price
• Services with Time Based Rate

For guidance on which form is most appropriate, please refer to the Request Forms Blink page.

Steps to Take

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Log in to Oracle Procurement

1. Go to https://ofc.ucsd.edu
2. Click the Company Single Sign-On button
3. Log in with your Active Directory information
4. In Procure to Pay, click Purchase Requisitions

Complete a Services Request Form

1. In Request Forms, select Services with Fixed Price or Services with Time-Based Rate
2. Once all required information has been filled in, click Add to Cart

4. Select the Shopping Cart icon

5. Click Review

Checking Out

*For a more detailed guide on checking out, please refer to our separate KBA

1. In Room Number, enter NA
   
2. Attach any Quotes, Invoices, Documents etc. by clicking on the Attachments + icon
   
   1. For additional guidance on how to add attachments, please refer to the How to Add Comments and Attachments to Requisitions in Oracle Procurement KBA

3. Review the information and click Submit

Bus Charter Documentation 

Attach the following completed documents:

1. Quotation from the chosen Supplier and any additional Quotes
2. Certificate of Liability Insurance as described in BUS-63 
   
   • Check the minimum insurance requirements 

UCSD Representative Contacts 

• Insurance Certificates: Edie Mitchell, Risk Management Manager at 858-534-3820