How to Budget Core OneTime Funds on Form 4.3


Overview


  • In the Oracle Planning and Budgeting Tool, also known as Enterprise Planning and Budgeting Cloud Service (EPBCS), budget preparers use Task List 4 to budget non-compensation expenses for Core Funds  
  • To plan a Core One-Time Budget, updates are made on Form 4.3 Review and Realign Core One-Time Budget 
  • Form 4.3 will display any Staff & Faculty compensation budget data completed in Task Lists 1 and 2.
  • Form 4.3 will also display any one-time funding amounts committed to the specific FinUnit-Fund-Function-Project combination that were recorded by the Campus Budget Office or a VC/Dean’s Office in the Resource Commitment Tracking Tool  
  • For more information and other Frequently Asked Questions, see KB0033152 FAQ: Preparing a Budget in Oracle Planning and Budgeting

Critical Concepts


  • The following steps assume budget preparer has user access to Oracle Planning and Budgeting Tool and is logged in
  • Form 4.3 is limited to allow budget entry on only Core Funds as grouped in the Alternate Fund Hierarchy 
  • Contract & Grant funds, Gift Funds or Other Unrestricted Funds will not display in Form 4.3
  • Use the Direct Input column to enter non-compensation expense budget amounts, as well as Internal Resource Transfer budget amounts  
  • External revenue cannot be budgeted on Core Funds  
  • Account codes for Internal Resources and Budget Expenses are prepopulated on Form 4.3 and cannot be changed/added/deleted 
  • When budgeting Internal Resource Transfer Accounts, remember to use the correct signage: 




Steps to Take


Entering budget figures on account codes already displayed on Form 4.3 

1. From the Oracle Planning and Budgeting Tool home page, click on Tasks 


2. Navigate to Task List 4 Review and Manage Core Fund Budgets, expand the triangle to display Task 4.3 Review and Realign Core One-Time Budget, click to load the form


 

3. In Form 4.3 Review and Realign Core One-Time Budget, update the Point of View (POV), for the desired budget, by selecting the EFinUnit, FundFunction and Project 

 

4. Once selections have been updated and highlighted in yellow, click the Arrow icon, to save and continue, otherwise your selections will not be saved 

 

5. In the Direct Input column where white cells are displayed, enter budget figures on any account number that is available, cells will turn yellow as you make changes

 

6. Click Save and the cells change to white indicating that the entries have been successfully updated, a confirmation message displays indicating the data was saved, click OK to close the message  

 


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