Overview
In the Oracle Planning and Budgeting Tool (EPBCS), budget preparers utilize Task List 4 to budget and review non-compensation expenses against available core recurring budget resources. Form 4.5 displays a view only summary of Total Internal Resources, Total Expenses and a Variance calculation. The data is generated from any core recurring planning completed on previous forms in addition to any resource transfers completed using Task 3. Budget preparers should use form 4.5 as a budget check to ensure all budget plans by Financial Unit, Fund and Function combinations are within Total Internal Resources available.
Essential Information
- The following steps assume budget preparer has user access to Oracle Planning and Budgeting Tool and is logged in.
- Form 4.5 is limited to view only with purpose of reviewing the variance between Total Internal Resources and Total Expenses for core recurring budget planning.
- Use the right-most Variance column to then compare the budgeted Total Expenses against the Total Internal Resources.
- A positive variance figure represents a budget that has been planned within resources available
- A negative variance figure represents a budget plan exceeding available resources which needs corrections.
Steps To Take
1. From the Oracle Planning and Budgeting Tool home page, click on Tasks.
2. Navigate to Task List 4 Review and Manage Core Fund Budgets, expand the triangle to display Task 4.5 Review Core Recurring Resource vs Expense by FFF, click to load the form.
3. Locate the Financial Unit, Fund, Function, Total UCSD Projects line you would like to review
4. Review the right-most variance column
- A positive variance figure represents a budget that has been planned within resources available
- A negative variance figure represents a budget plan exceeding available resources which needs corrections.
- If a negative variance is shown, return to prior tasks 1.2, 2.2, 4.2 to reduce core expenses or use Task 3 to move resources available from a different Financial Unit, Fund, Function, PJ000000, and account
- Refer to KB0035510: How to use Task 4.1 to View Core Recurring Budget Resources by Account code to see where resource budget is available
- Refer to KB0035506 and KB0035511 to claim and process budget adjustments using Task 3
Questions?
If you need any additional assistance, please submit a ticket here.