This KBA and all RCAM-related guidance is being updated with current information on enhancements. Some links and references may be broken during the transition.
See Resource Commitment Allocation Module (RCAM).
Overview
This article addresses Frequently Asked Questions about the Resource Commitment Allocation Module (RCAM), a module of Oracle's Enterprise Planning and Budgeting Cloud Service (EPBCS).
FAQ's
Q: What is the Resource Commitment Allocation Module (RCAM)?
A: It is a module within EPBCS that allows users to record and report on resource commitments and facilitates manual transfer of resources on the General Ledger.
Q: Who is eligible for access to the RCAM?
A: The RCAM has a specific user base of campus, VC and Dean’s Office-level units, limited to Level B of the Financial Unit Hierarchy and above who manage resources and subsequently transfer to units for actual spending.
Q: How do I get access to the RCAM or RCAM-related reports?
A: Refer to KB0035836: How to Request Access to the Resource Commitment Allocation Module (RCAM) for more details.
Q: Can I use the RCAM to manage Sponsored Projects Funds?
A: No, the RCAM does not include Sponsored Projects Funds.
Q: How is the RCAM different from Journals in Oracle Financials Cloud (OFC)?
A: The RCAM is housed in EPBCS, a separate system from OFC
- The module gives visibility to historical and future resource commitments but does not actually transfer resources.
- To transfer resource commitments captured in RCAM, users must export data entered in the tool and use the provided Translation File to create a monthly Spreadsheet Journal for upload to OFC.
Q: What is the basic process for processing a resource commitment in RCAM?
A: Users must follow a prescribed series of steps to enter and process resource commitments in RCAM, the basic process is outlined below - detailed articles are linked for each step:
- How to Connect to the Resource Commitment Allocation Module (RCAM) in EPBCS
- How to Claim a Resource Commitment ID in RCAM (EPBCS Web App or Smart View)
3. How to Locate a Resource Commitment Record in RCAM (EPBCS Web App or Smart View)
4. How to Enter Resource Commitment Details in RCAM (EPBCS Web App or Smart View)
5. How to Finalize a Resource Commitment Record in RCAM (EPBCS Web App or Smart View)
6. How to Transfer Resource Commitments in OFC using Data from RCAM (EPBCS Web App or Smart View)
Q: Why don’t I see a Project in the available Source list?
A: Source Projects are loaded from OFC and refreshed on a nightly basis, if your Project is available in OFC but does not appear in the RCAM, it should be displayed the following business day.
Q: Why don’t I see the Project I need to select for my Destination in the drop-down SmartList?
A: Destination Projects are loaded from OFC and refreshed on a nightly basis, if your Project is available in OFC but does not appear in the RCAM, it should be displayed the following business day.
Q: Why don’t I see the Financial Unit I need to select for my Destination in the drop-down SmartList?
A: Destination Financial Units are manually loaded separately from Source Financial Units.
- To request a new Destination Financial Unit be added to the SmartList, please submit a ticket and download and attach the completed RCAM Destination Financial Unit Request Form to your ticket.
Q: Why don’t I see the Fund I need to select for my Destination in the drop-down SmartList?
A: Destination Funds are manually loaded separately from Source Funds.
- To request a new Destination Fund be added to the SmartList, please submit a ticket and download and attach the completed RCAM Destination Fund Request Form to your ticket.
Q: Why am I asked to designate a Task for the Source and Destination?
A: Task is an optional field. Resources are ultimately transferred on the General Ledger at the Financial Unit-Project-Fund-Function level. Data from the RCAM is not fed to PPM, but users have the option of recording task information to use in their own reporting.
Q: How do I submit a Services & Support ticket for the RCAM?
A: You should submit a ticket within the Business & Finance instance of UC San Diego Services & Support Portal.
- To ensure your ticket is directed to the appropriate group, make the following selections when submitting your ticket:
Q: What training is available for the RCAM?
A: To support existing users, articles are available for all steps of processing a commitment, using either the EPBCS Web Application or Excel Smart View add-in. Additional training material, including e-courses, will be made available as the RCAM is launched for a broader audience in late summer 2025.