Overview

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This article covers searching across UC San Diego Orders, understanding possible approval statuses and knowing who to contact for status updates. 

Prerequisites

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• Review the recent workflow changes on Blink for an overview of recent updates to requisition workflow in Oracle Procurement.

Navigation

1. Start by navigating to Oracle at https://ofc.ucsd.edu

• • Click Company Single Sign-On
  • Log in with your Active Directory information

2. Navigate to requisitions:

• • Go to the Procure to Pay tab
  • Click Purchase Requisitions (New)

3. To check approval status:

• • Recent Requisitions section shows your most recent orders
  • For all requisitions, go to My Requisitions tab at the bottom of your screen.
    • Here you can search for your own requisitions by entering your name into the search box.
    • To view others' requisitions, search for the requisitioner’s name.

Requisition Statuses

Status	Description	Next Steps
Draft	Cart has not been submitted.	Click the cart number in My Requisitions to edit and submit.
Rejected / Returned	Requisition was sent back to you by the financial unit approver or professional buyer.	Check your Outlook email for the notification. Click the cart to edit, resubmit, or view more information.
Auto-rejected	Requisition was sent back to you by the system. This usually indicates that something was submitted incorrectly.	Check your Outlook email for the notification or access the document history in the requisition module for the reason. Click the cart to edit and then resubmit.
Pending Approval	Awaiting approval from financial unit or specialty approver.	Click “Pending Approval” to see who it’s waiting on
Approved	If the PO field is blank, then it is still pending approval from the professional buyer team.	Submit a ticket to S&S, if there is a delay in receiving your PO number.
Ordered	If the PO number is listed next to the requisition number in 'My Requisitions', this indicates that the PO is now fully approved and has been sent to the vendor for processing.	None
Billed	All or part of the sum of the PO has been billed for.	None

 

Note: Do not send draft PO copies to the supplier

Understanding the 'View Approvers' Screen

To access this screen:

1. Select a requisition that is in the 'pending approval or approved' stage.
2. Click on the 'View Approvers' button in the top right of the page.

The two steps of importance are those with listed names and those preceded by a number.

• The steps with listed names indicate approval outside of your own department. You can submit a case through Services & Support to contact these individuals.
• The step preceded by a number indicated financial unit approval, where the number corresponds to the responsible financial unit. To determine the appropriate approver, you can reach out to your fund manager or supervisor or refer to the How to Look up Oracle and Concur Approvers KBA in Services & Support.

 

You can always look back and see if the requisition has the status Approved and no PO generated to confirm whether or not buyer approval is required

Supplemental Guides

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• Oracle Procurement
• Oracle Procurement Roles Blink page
• KB0033684: How to Search for Oracle and Concur Approvers