How to use PADUA 2.0


Overview


Project & Award Data Update Application (PADUA) 2.0 for Oracle Project Maintenance

Critical Concepts


Steps to Take


To Create a General Project

  1. Login into a VPN if you are located off campus
  2. Open PADUA 2.0 to access the application
  3. Select the Projects tab
  4. Select the + General Project button
  5. Enter Project Name (cannot enter special characters in project name, only "-" is allowed)
  6. Enter Project Owning Organization
  7. Project Type (restricted to only accessing your own Business Unit: UCSD Campus, Health, etc.)
  8. Select desired Project Template from the dropdown menu
  9. Enter the following:
    1. Fund (required)
    2. Function (required)
    3. Program (optional)
    4. Location (optional
  10. (Optional) select the desired Reporting Category
  11. Select the Project Class Category from the dropdown menu (class category is always based on the project type)
  12. Select the Project Class Code from the dropdown menu
  13. To enter Project Personnel, click on the blue notepad icon to change the Action to a green checkmark
    1. Select the Project Role and enter the Name of the project team member
      1. Projects may only contain ONE Project Manager
      2. A Project Manager is required for every project
    2. Uncheck the green checkmark under the Action column after editing the Personnel row
    3. To add additional Project Personnel, select the Add button, then repeat step 12 as necessary
  14. Review data and select Save to submit

To Edit Projects

  1. Login into a VPN if you are located off campus
  2. Open PADUA 2.0 to access the application
  3. Select the Projects tab
  4. Enter the proper information in the following dialogue boxes/dropdown to initiate a search for General Projects
    1. Project Personnel (Last Name, Name First Name) OR Project Number - required
    2. And/Or Project Role
    3. And/Or Organization (type 3 letters to search)
  5. Click on the notebook icon of the desired Project#
  6. Fields available for editing are:
    1. Project Name
    2. Reporting Category
    3. Project Class Category (when updating Class Category or Code, remove the existing prefix on the Project Name so it automatically adds the prefix to the Project Name i.e. FD, FSU, NSA, OTHR, TEAM, etc.)
    4. Project Class Code (when updating Class Category or Code, remove the existing prefix on the Project Name so it automatically adds the prefix to the Project Name i.e. FD, FSU, NSA, OTHR, TEAM, etc.)
    5. Project Personnel
  7. Review data and select Save to submit changes

To Edit Tasks

  1. Login into a VPN if you are located off campus
  2. Open PADUA 2.0 to access the application
  3. Select the Tasks tab
  4. Enter the proper information in the following dialogue boxes/dropdown to initiate a search for Tasks
    1. Project Personnel (Last Name, First Name) OR Project Number - required
    2. And Task Role
  5. Click Search
  6. Results populate task data
  7. Select the task to update by clicking the notebook icon of the desired Task#
  8. Fields available for editing are:

    1. Task Name
    2. Task Owning Organization
    3. Task End Date
    4. Task Manager
    5. Task Fund Manager
  9. Review data and select Save to submit changes and Close

To Add Tasks

  1. Login into a VPN if you are located off campus
  2. Open PADUA 2.0 to access the application
  3. Select the Tasks tab
  4. Enter the proper information in the following dialogue boxes/dropdown to initiate a search for Tasks
    1. Project Personnel (Last Name, First Name) OR Project Number - required
    2. And Task Role
  5. Click Search
  6. Results populate task data
  7. Click button +Add task to General Project #######
  8. Enter the following:
    1. Task Name (required)
    2. Task Owning Organization (required)
    3. Task End Date
    4. Fund (required)
    5. Function (required)
    6. Program
    7. Location
    8. Task Manager
    9. Task Fund Manager
  9. Review data and select Save to submit updates and Close
  10. To view new task, screen returns to OFC Task Maintenance page, select Search to refresh data

Possible Error:

 

To view a walkthrough of the Project demo, please click here.

To view a walkthrough of the Task demo, please click here.

 

If you still have questions or need additional assistance, please submit a ticket