How to Perform a Quarterly Petty Cash or Change Funds Balance Verification


Overview


This article describes how you can perform a quarterly petty cash or change funds balance verification to maintain compliant with UC BUS-49 policy requirements for proper custody of those funds.

Critical Concepts


Steps to Take


1. Identify person to initiate the cash count with the funds custodian.

2. Use cash count form shown below to document results.

Name of Custodian:
Count Verified By:
Date:
Location:

Currency
Hundreds:
Fifties:
Twenties:
Tens:
Fives:
Ones:

Rolled Coin
Quarters ($10):
Dimes ($5):
Nickels ($2):
Pennies ($0.50):

Loose Coin
Dollars:
Halves:
Quarters:
Dimes:
Nickels:
Pennies:

Total:

3. Variances should be researched and resolved.

If you still have questions or need additional assistance, pleaseĀ submit a ticket