Overview

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Some Non Sponsored projects need Indirect Cost (IDC)/burden assessed, this article will walk you through how to access IDC on Specific State Appropriations

Critical Concepts

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• Oracle has the ability to auto assess that IDC/burden but requires specific data elements at the time of setup (example: OP HIV Aids project under fund 19983)

• Non sponsored projects that need IDC assessed, need to be created in PADUA 2.0 with the project template UCSD General Project with Burdening The default IDC is Total Direct Costs 20%, but can be changed as needed

  
  
  • You must have the UCSD PPM PADUA Write User JR role to be granted access to Padua 2.0 
  • To obtain this role, complete the Oracle and Concur Role Request Form by following the steps provided in article KB0033964: UCSD PPM PADUA Write User JR
  • More information and guidance can be found in article KB0033940: How to use PADUA 2.2

• At conversion, these projects were missed and not created with that template. New projects created post golive should be using this new template

• The Internal Controls & Accounting office was processing manual IDC files for departments for these projects that were not converted with the correct template, but they are no longer supporting that activity

Steps to Take

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New Projects

1. Sign in to PADUA 2.0 using single sign on
2. Access the template "General Projects with Burdening" 
3. Create your new project
4. If the IDC rate of Total Direct Costs 20% applies, no further action needed
5. If not, submit a ticket (about Financial Accounting, related to Oracle Project Portfolio Management, more specifically PADUA Inquiries) and the request will route to the PPM SD team to update the IDC rate
   
   • Please include the rate, if it is MTDC or TDC or if there are other restrictions. This will be a future PADUA enhancement.

Converted, ended Projects

Option 1:

1. Create a new project with the correct template
2. Process multi select cost transfer to move the costs to the new project. The burden will then assess automatically, including on the transferred costs

Option 2:

1. Calculate the amount needed to be assessed (You can use the burden lookup tool on the SPF Accountant Panorama if you need assistance with the burden structure)
2. Submit a ticket (about Financial Accounting, related to Oracle Project Portfolio Management, more specifically PADUA Inquiries) with the amount to assess. This is one time, one cost entry

Converted, ongoing Projects or Projects setup in Oracle with wrong template

1. Create a new project with the correct template
2. Process multi select cost transfer to move the costs to the new project. The burden will then assess automatically, including on the transferred costs