Travel Expense Types


This article serves as a reference for Travel Expense Types in Concur. 

Essential Information

Next Steps

Travel Expense Types

   1. Air Travel Expense


Airline Fees: Baggage Fees, Change Fees, other fees imposed by Airlines.


   2. Lodging Expenses

532100 - COVID Separation Space Rental: Should only be used by departments that pay for lodging expenses for COVID separation purposes. 

Homeshare - AirBnB / VRBO / Etc: Be sure to attach final receipt for proof of payment.

Hotel: All Hotel lodging Expenses must be itemized.

Hotel - Advanced Deposit

Hotel Group: Use this Expense Type for Group Trips, content will be developed soon on this process.

Other Accommodations: Alternate accommodations not covered in the other Expense Types, e.g., rent payments for long-term travel.

Travel Card Per Diem Offset: Used when a foreign transaction has been charged to the T&E card and there is a need to claim the transaction and Offset/Reduce the Per Diem, or Travel Allowance.


   3. Ground Transportation

Car Rental

Car Rental Fuel

Charter Bus

Parking: Only while on travel status - does not include monthly parking permit costs.

Personal Car Mileage - Business: Please refer to Blink for the latest mileage rates for travel. 


Taxi/Shuttle/Car Service

Tolls/Road Charges


University Vehicle Fuel


   4. Meals/Meetings/Events

536401 - Beverages Alcoholic (Inc Tax/Tip)

Entertainment Meals - Travel Status: If someone is on Travel status and they have a meeting, they are allowed to claim the Entertainment Meal Expense on a Travel Expense Report
for Meal Expenses incurred while on travel status, they can be claimed on the Travel Expense Report in accordance with Entertainment Policy (BUS-79).

Group Meals and Incidentals: Use this Expense Type for Group trips.

List of Attendees: Should be used during Group Travel. 

Meals & Incidentals

Meeting Room Rental

Per Diem Reduction


   5. Conference/Training Registration

Conferences and Training


   6. Other Expenses

539514 - Credit Card Fraudulent Charge

Field Expenses

G-28 Transaction (Central Office Only)

Host Gift

Internet Access

Mobile/Cellular Phone

Office Supplies



Travel Agent Booking or Service Fees

Wire Payments Form: This is related to Travel Expense Reports that will be paid via Wire, see the KB0032371: How to Process a Travel Wire for more information.


   7. Dues & Fees

Bank/Currency Fees

Medical Fees

Passports/Visa Fees - ordinary and necessary to accomplish the official business purpose of a trip; the Travel Expense entry must include an explanation of why such Expenditures are being claimed.


   8. Moves/Relocation

Moving Company Invoice: Please see the KB0032130: How to Manage a Move Trip for more details on this process.

Personal Car/Moving Use - Mileage: Please refer to Blink for the latest mileage rates for moves.




If you need any additional assistance, please submit a ticket here or call the IPPS Help Desk at (858) 534-9494.