Overview

---

Project & Award Data Update Application (PADUA) 2.0 for Oracle Project Maintenance.
 

Critical Concepts

---

• This launch will allow users to create new General Projects without submitting a ticket (projects will be available for immediate use)
• This initial release will allow the following Project elements to be updated:
  
  • Project Personnel
  • Project Name
  • Project Classification
  • Reporting Category
• Future releases will allow the following:
  
  • Creation of new Sponsored Projects
  • Task Updates
  • Award Updates
  • Mass Updates
• To be granted user access, please request the following Oracle role in the Oracle and Concur Role Request Form: UCSD PPM PADUA Write User JR
• For new projects, tasks will be automatically created with the task name "Basic task"
• New Project start dates default to the beginning of the fiscal year
• Cannot edit Fund, Function, Program, or Location - user must submit a ticket for these changes
• Any task updates will still require a ticket to be submitted
• Sponsored Projects can currently edit project level roles and Project Name
  
  • This does not affect Award roles - Award role updates still require a Services & Support ticket to SPF

Steps to Take

---

To Create a General Project

1. Login into a VPN if you are located off campus
2. Open PADUA 2.0 to access the application
3. Select the Projects tab
4. Select the + General Project button
5. Enter Project Name (cannot enter special characters in project name, only "-" is allowed)
6. Enter Project Owning Organization
7. Project Type (restricted to only accessing your own Business Unit: UCSD Campus, Health, etc.)
8. Select desired Project Template from the dropdown menu
9. Enter the following:
   
   1. Fund (required)
   2. Function (required)
   3. Program (optional)
   4. Location (optional
10. (Optional) select the desired Reporting Category
11. Select the Project Class Category from the dropdown menu (class category is always based on the project type)
12. Select the Project Class Code from the dropdown menu
13. To enter Project Personnel, click on the blue notepad icon to change the Action to a green checkmark
    
    1. Select the Project Role and enter the Name of the project team member
       
       1. Projects may only contain ONE Project Manager
       2. A Project Manager is required for every project
    2. Uncheck the green checkmark under the Action column after editing the Personnel row
    3. To add additional Project Personnel, select the Add button, then repeat step 12 as necessary
14. Review data and select Save to submit

To Edit Projects

1. Login into a VPN if you are located off campus
2. Open PADUA 2.0 to access the application
3. Select the Projects tab
4. Enter the proper information in the following dialogue boxes/dropdown to initiate a search for General Projects
   
   1. Project Personnel (Last Name, Name First Name) OR Project Number - required
   2. And/Or Project Role
   3. And/Or Organization (type 3 letters to search)
5. Click on the notebook icon of the desired Project#
6. Fields available for editing are:
   
   1. Project Name
   2. Reporting Category
   3. Project Class Category (when updating Class Category or Code, remove the existing prefix on the Project Name so it automatically adds the prefix to the Project Name i.e. FD, FSU, NSA, OTHR, TEAM, etc.)
   4. Project Class Code (when updating Class Category or Code, remove the existing prefix on the Project Name so it automatically adds the prefix to the Project Name i.e. FD, FSU, NSA, OTHR, TEAM, etc.)
   5. Project Personnel
7. Review data and select Save to submit changes

 

Possible Error:

• "Error - failed to create project. UCSD Fund ##### is not in the list of values."
• Meaning - the fund is not yet created and available for use. Wait one day and try again or contact the fund creator.

 

To view a walkthrough of the demo, please click here.