How to Process Recharges with an MCI file in PPM


Overview


This article describes the manual processing of Recharges in Project Portfolio Management (PPM), not through API or RMP App (API). This article should only be used for Recharge Operations, Recharge Mechanism, and Cost Distribution. Cost Transfers should NOT be using the MCI file, please refer to KB0033191: Cost Transfer Guide. Additionally, Recharges are used to recover costs when one UCSD Department provides a service/product to another UCSD Department for a fee as an institutionally approved Sales and Service Activity. Please note, Recharge Cost Recovery, sometimes referred to as Internal Revenue or Recharge Income, is not reported the same way on Financial Statements as External Revenue nor is it recognized as Revenue. The credit for a Recharge is not accounted for as Revenue, but as Cost Recovery; negative Project Costs. The use of this process should be very rare, and is only for approved cost distributions or for recharges unprocessed cost corrections.

Essential Information


Next Steps


1. Download the updated MCI File (Version date 04.08.2021)
2. Transaction Type

3. Business Unit

4. Transaction Source

5. Document

6. Document Entry

7. Expenditure Batch

Example = HDH 2020-10-06 1

8. Expenditure Item Date

9.  Project Number

10. Task Number

11. Expenditure Type

12. Expenditure Organization

13. Funding Source Number

For Sponsored Projects the transactions also need to be within the following dates and the dates need to be aligned:
Budget Period Dates
Control Budget Dates
Contract (Award) Dates
NOTE: Budget dates can not be manually changed after they are set.

14.  Quantity

15. Unit of Measure

16. Original Transaction Reference

17. Unmatched Negative Transaction

18. Transaction Currency Code

19. Raw Cost in Transaction Currency

20. Saving the file


Submitting a Ticket for MCI File

  1. Submit MCI Files by submitting a ticket. 
  2. Select:
    1. About: Financial Accounting
    2. Related to Oracle: Project Portfolio Management
    3. More Specifically: MCI File Submissions
  3.  Attach MCI File 

FAQ's


How is a recharge operation file structured?

Questions?


If you need any additional assistance, please submit a ticket here.