How to Identify and Correct Costed and Accounted PPM Adjusted Costs


Overview


This article explains Costed and Accounted Project Costs, how to identify and correct reversed transactions with incorrect accounting, and who you should contact to request a correction. 

Essential Information


Next Steps


This section will walk you through the steps to identify and correct reversed transactions with incorrect accounting:

  1. Navigate here
  2. Click on the Central Office Panorama Tab.
  3. Locate the Project Cost Adjustments on Costed and Accounted Report.
  4. Run the report
    1. Reversal Accounting Date From and Reversal Accounting Date To is the accounting period the adjustment/reversal was done in.
    2. Transaction Date From and Transaction Date To is the Expenditure Item date.
    3. Transaction Source is the source systems outside of OFC where the cost was imported from.
  5. Review the Reversal Raw Cost COA and Reversal Raw Cost Clearing COA.
    1. If they are incorrect, submit a ticket to the data business owner to request a correction.

Tip: Run the data for the smallest data set possible, no more than 1 month of reversal data, to avoid a long report run time. Or, schedule the report to be delivered to your email

 To schedule the report:

  1. Go to the gear wheel icon
  2. Scroll down and select Schedule
  3. Enter your parameters  
  4. Enter the export format and email address
  5. Click Submit
  6. Name your report
  7. Click OK
  8. Click OK on the popup message that indicates the report was successfully scheduled

Contact Information

Use the table below as your guide for filling out the form.

The Project Portfolio Management (PPM) Team is responsible for:

Business Owners are responsible for:

Business Owners at UC San Diego:

**The business owner is determined by the transaction source and documents as listed below:
 
Transaction SourceDocumentsBusiness OwnerHow to Contact 
UCSD ISISUCSD ISISStudent Financial Solutions (SFS)About: Financial Accounting
Related to: Student Accounting
More Specifically: Account Reapplications
UCSD Accounts ReceivableMisc Receipts
Sales Invoice
Financial Operations (FO)About: Financial Accounting
Related to: Resource and Cost Transfers
More Specifically: Cost Transfer Inquiries
UCSD General Ledger 
UCSD Pinnacle Dept 
UCSD Pinnacle Various Recharges
UCSD Premier Supply Chain
UCSD TMA
UCSD EPIC
HealthHealth System

You can submit as follows and our team will redirect to the Health team for support

About: Financial Accounting
Related to: Resource and Cost Transfers
More Specifically: Cost Transfer Inquiries

UCSD General LedgerFinancial Control
GL PPM Transfer
Mass Allocations
Internal Loan Program
Internal Controls & Accounting (ICA)About: Financial Accounting
Related to: Resource and Cost Transfers
More Specifically: Resource Transfer Inquiries
UCSD IFIS Conversion (Capital Projects)AllInternal Controls & Accounting (ICA)See above
UCSD IFIS Conversion (Sponsored Projects)AllSponsored Projects Finance (SPF)About: Awards & Sponsored Projects
Related to: Resource and Cost Transfers
More Specifically: Award Resource and Cost Transfer Inquiries
 

Questions?


If you need any additional assistance, please submit a ticket here.