Overview

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This article defines the Account Codes present only in General Ledger (GL) and Account Codes that are synced between the GL and Project Portfolio Management (PPM) Costs

Critical Concepts

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• Transactions initiated in the subledger flow to the GL
• Entries done directly in the GL do not flow to subledgers
• It is important to keep the subledger reconciled with the GL
• Transactions charged with POETAF will go through PPM Costs; those with Chart String only will go directly to GL
• Expenses/Costs to a project should be always be posted in PPM as costs and reconcile with the GL
• Expenditure Types in PPM map to Account Codes in the GL/Chart of Accounts
• The GL-PPM Reconciliation report on bah.ucsd.edu utilizes this logic.

Steps to Take

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Summary of Specific Account Codes

Account Starts As:	Account Type:	In PPM Project Costs?	More info:	Account Codes in Sync with PPM via Expenditure Type
1	Assets	Some	Only Fabrications, Equipment, and Construction in progress	163001 163003 163101 163151 163500
2	Liabilities	Some	Only recharges with sales tax (i.e. Bookstore)	200021 200022 200031
3	Equity	GL Only
4	Revenue	Some	Only 405401 - Program Income	405401
5	Expenses	Yes	To use a Project, POET(AF) must be provided GL & PPM will be in sync for Project Costs
7	Transfers	Some	Specific list of Accounts/Expenditure types to be posted in Blink	Account Code Descriptions in Sync with PPM via Expenditure Type
8	Revenue	GL Only		All

Related Information:

Chart of Accounts: bah.ucsd.edu > Budget and Finance tab > General Ledger & Account Info tab > Chart of Accounts Panorama

Expenditure Types: bah.ucsd.edu > Budget and Finance tab > Project and Awards Panoramas > Project Information Lookup

GL-PPM Reconciliation Report: bah.ucsd.edu>Budget and Finance tab >Financial Accountability Panoramas > GL-PPM Reconciliation Report