This article will address Frequently Asked Questions about the Resource Commitment Tracking Tool (RCTT), a module of Oracle's Enterprise Planning and Budgeting Cloud Service (EPBCS)
Q: What is the Resource Commitment Tracking Tool (RCTT)?
A: It is a solution designed to:
Q: Who has access to the RCTT?
A: The tool has a specific user base of campus, VC and Dean level units, limited to Level B of the Financial Unit Hierarchy and above who manage resources and subsequently transfer to departments for actual spending
Q: Can I use the RCTT to manage Sponsored Projects Funds?
A: No, the RCTT does not include Sponsored Projects Funds
Q: How is the RCTT different from Journals in Oracle Financials Cloud (OFC) or the Resource Transfer Request process in the Services & Support Portal?
A: The RCTT is housed in EPBCS, a separate system from OFC
Q: What is the basic process for entering a commitment in the RCTT?
A: Users must follow a prescribed series of steps to enter and process Commitments in the RCTT, the basic process is outlined below - detailed KBAs are linked for each step:
Q: Why don’t I see a Project in the available Source list?
A: Source Projects are loaded from OFC and refreshed on a nightly basis, if your Project is available in OFC but does not appear in the RCTT, it should display the following business day
Q: Why don’t I see the Project I need to select for my Destination in the drop-down smartlist?
A: Destination Projects are manually loaded separately from Source Projects
Q: Why am I asked to designate a Task for the Source and Destination?
A: Task is an optional field. Resources are ultimately transferred on the General Ledger at the Financial Unit-Fund-Function-Project level. Data from the RCTT is not fed to PPM at this time, but users have the option of recording task information to use in their own reporting.
Q: How do I submit a Services & Support ticket for the RCTT?
A: You should submit a ticket within the Business & Finance instance of UC San Diego Services & Support Portal
Q: What training is available for the RCTT?
A: To support existing users, KBAs are available for all steps of processing a commitment, using either the EPBCS Web Application or Excel Smart View add-in. Additional training material, including e-courses, will be made available when the tool is launched for a broader audience - targeted October 2022.
If you still have questions or need additional assistance, please submit a ticket