How to Submit a Reopen General Ledger Request (UC San Diego Health Only)


Overview


This article describes how UC San Diego Health can request to reopen the General Ledger (GL) for an accounting period that was previously closed.

Table of proposed reopen dates:

Monthly Financials with CFO (Lori)

MC GL Reopen with Campus

3/28/22

3/30/22

4/26/22

4/28/22

5/24/22

5/26/22

6/23/22  

6/27/22

7/22/22

7/26/22 (Not scheduled due to fiscal close occuring)

8/24/22  

8/26/22

9/23/22  

9/27/22

10/25/22

10/27/22

11/28/22

11/30/22

12/22/22

TBD

Critical Concepts


Steps to Take


1. UC San Diego Health to initiate request using the Submit a Ticket to Budget and Finance Support form and then enter the following information:

2. The ticket is received by BFP-ICA-AccountingSupport and then transferred to the BFP-ICA-Close assignment group and assigned to close coordinator for processing

3. Close coordinator will confirm availability of group members and ensure meeting is scheduled via Zoom

4. Meeting attendance is mandatory for GL Leads, Subledger Leads, and any staff supporting the close process

5. At Zoom meeting, ICA will run job to reopen GL in OFC

6. UC San Diego Health Finance Team will submit journal entries for approval, approve them, and then run a financial statement to confirm balances are correct

7. After all entries are processed and account balances are correct, ICA will run job to close GL in OFC

8. If errors occur during the close job run, Subledger Leads and FIS Configuration Team need to assist with error resolution

9. GL is closed, and then the request ticket can be closed

If you still have questions or need additional assistance, please submit a ticket