Resource Allocation Transfer Account Guidance


Overview

This article provides guidance and graphs focused on Resource Allocation Transfer Accounts. The Common Chart of Accounts (CCoA) contains a set of Resource Transfer Allocation Accounts. These accounts may be used to transfer internal resources between chart strings in the OFC General Ledger. The accounts begin with 7749XX and are grouped under the 77400E level of the Standard Account Hierarchy and under 01-Internal Resources in the Managerial Reporting Account Hierarchy. 

Essential Information

Next Steps

Resource Allocation Transfer Account Guidance

     Recurring Accounts

Account: 

774900 

Account Title: 

CBO Recurring Allocation 

For use by: 

Campus Budget Office 

Definition/Guidelines for Use: 

Recurring allocation of annual support from UCSD central resources. Amount will be based on Final Core Recurring Budget in EPBCS (excluding incremental compensation increases). Also, recurring allocations from CBO for midyear/off cycle funding commitments  

Examples: 

Similar to July 1 Perm Budget feed in IFIS

 

Account: 

774901 

Account Title: 

OP Recurring Allocation 

For use by: 

Campus Budget Office 

Definition/Guidelines for Use: 

Recurring allocation of annual support from UCOP 

Examples: 

Incremental recurring state allocations received mid-year from OP 

 

Account: 

774902 

Account Title: 

VC/Dean Recurring Allocation 

For use by: 

VC Offices, Dean's Offices 

Definition/Guidelines for Use: 

Recurring allocation of annual support from VC and/or Dean 

Examples: 

Pass-throughs in VCHS; Allocations from EVC to academic departments  

 

Account: 

774903 

Account Title: 

Other Recurring Internal Xfr 

For use by: 

Any Financial Unit 

Definition/Guidelines for Use: 

For use by any FinUnit to transfer recurring resources to/from another FinUnit 

Examples: 

To adjust recurring resources for reorganizations or new Financial Units 

 

Account: 

774904 

Account Title: 

Recurring Revenue Sharing 

For use by: 

Campus Budget Office 

Definition/Guidelines for Use: 

Recurring allocation of resources from revenue sharing agreements 

Examples: 

ICR, Professional Schools 

 

Account: 

774905 

Account Title: 

Recurring Compensation Support 

For use by: 

Campus Budget Office 

Definition/Guidelines for Use: 

For recurring incremental compensation support not allocated in base recurring allocation using 774900; usually transacted in the Fall 

Examples: 

Campus Compensation Program increases/adjustments that are unknown at time of annual budget prep i.e. bargaining unit increases 

 

     One-Time Accounts

 

Account: 

774950 

Account Title: 

CBO One-Time Allocation 

For use by: 

Campus Budget Office 

Definition/Guidelines for Use: 

One-time allocation of support from UCSD central resources 

Examples: 

For one-time and one-time multi year requests approved by Chancellor during annual budget process 

 

Account: 

774951 

Account Title: 

OP One-Time Allocation 

For use by: 

Campus Budget Office 

Definition/Guidelines for Use: 

One-time allocation of support from UCOP 

Examples: 

Incremental one-time (temp) state allocations received mid-year from OP 

 

Account: 

774952 

Account Title: 

VC/Dean One-Time Allocation 

For use by: 

VC Offices, Dean's Offices 

Definition/Guidelines for Use: 

One-time allocation of support from VC and/or Dean 

Examples: 

Pass-throughs in VCHS; Allocations from EVC to academic departments; VC sweep back of turnover/salary savings 

 

Account: 

774953 

Account Title: 

Other One-Time Internal Xfr 

For use by: 

Any Financial Unit 

Definition/Guidelines for Use: 

To transfer one-time resources or funding to/from/within another Financial Unit or Project 

Examples: 

Similar to Fund Balance Transfer Account 774009  

 

Account: 

774954 

Account Title: 

One-Time Revenue Sharing 

For use by: 

Campus Budget Office 

Definition/Guidelines for Use: 

One-time allocation of resources from revenue sharing agreements 

Examples: 

ICR, Professional Schools 

 

Account: 

774955 

Account Title: 

One-Time Compensation Support 

For use by: 

Campus Budget Office 

Definition/Guidelines for Use: 

One-time salary support 

Examples: 

One-time lump sum salary adjustments 

FAQ's 

Q: How do these 7749xxx accounts differ from Fund Balance Transfer Account 774009? How do I know which to use when processing a funding journal voucher?

A:

  1. The main difference is how these accounts will display in reports that use the Managerial Reporting Account Hierarchy. The 7749xx accounts listed on this page are categorized as Internal Resources, while the more general fund balance transfer account 774009 is categorized as a Non-Operating Expense/Transfer.
  2. The accounts function the same way in the General Ledger. Both can be used to transfer funding. The 7749xx accounts were created during the CCoA transition to assist departments in easily identifying the source of a funding transfer by looking at the account description (i.e. from CBO, from a Deans Office, etc). 
  3. The Campus Budget Office (CBO) has suggested best practices for the use of each account code in the tables on this page but OFC does not require/restrict the use. Your department may choose to utilize these codes in a way that is meaningful for local-level financial reporting.  

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