Overview

---

This article will describe how to enter one-time outlays via Task 8.2. This is one of the capital planning expenditure details that can be entered via the Capital Planning Tool in UCSDPLAN.

Essential Information

---

• This article assumes a user has been provisioned for the Oracle Planning and Budgeting Tool.
• For questions on whether or not you should be provisioned and guidance on logging in to the Oracle Planning and Budgeting Tool, please refer to KB0033091: How to Login to UCSDPLAN.
• Data visibility and entry will be limited according to appropriate layers of the Financial Unit hierarchy.
• The first row in the form is called the Point of View (POV) and contains Dimensions (variables) that drive which data is displayed in the table.
• The Dimensions in the POV are:
  
  • Scenario – Base Budget
  • Version – Working
  • EFinUnit – restricts form data to the specific Financial Unit specified.
  • Fund – restricts form data to the specific Fund specified.
  • Function – restricts form data to the specific Function specified.
  • Project – funding source project
• Cell colors have meaning:
  
  • Grey – indicates a cell that cannot be edited.
  • Golden (Brown-ish) – indicates a cell that a field is required for calculation purposes.
  • White – indicates a cell that is editable.
  • Yellow – indicates a cell that has been altered by entering in a red or white cell, but not yet saved.

Next Steps

---

Navigating to Task 8.2 Enter One-Time Outlays from Home Page

1. Navigate to the UCSDPLAN environment and access the Capital Planning Tool.
2. On the UCSDPLAN Home Page, click on the Tasks tile.
3. Click on the caret to the left of 8 - Review and Manage Capital Planning to expand the Task List.
4. Click on Task 8.2 Enter One-Time Outlays to open the form.

- OR -

---

Navigating to Task 8.2 Enter One-Time Outlays from Task 8.1 Enter Capital Debt Service

1. From Task 8.1 Enter Capital Debt Service, click the Next button in the top-right corner to bring up Task 8.2 Enter One-Time Outlays.

---

Entering One-Time Outlays

1. With Task 8.2 Enter One-Time Outlays open, the user will see all Project Reference lines associated with the intersections specified in the POV. Ensure the POV selections are correct.
2. Each Project Reference line will have four sections for data entry, if applicable: Funding Notes, Prelim Plans, Drawings/Construction, Furniture & Fixtures
   
   
   
   
3. To add a new one-time outlay, right-click on the blank square to the left of the budget planning Fiscal Year to initiate the Action Menu, then select Add Project Reference.
   
   
   
   
4. A pop-up menu titled CX_AddProjectReference_Outlays will appear.
   
   
   
   
5. All Dimension fields, except for Project Reference, will pre-populate from the POV selections within Task 8.1. Ensure the pre-populated Dimensions contain the desired selections.
6. Enter the Project Reference if known, or click on the tree-structure icon to launch the Select a Member window.
   
   NOTE:
   
   
   • Project Reference is used to indicate the capital project being funded or the asset/loan for which debt is already being repaid.
   • For projects being planned or under construction (Active-Debt Pending and One-Time Outlay) Project Reference is pulled from the PPM Capital Project Hierarchy. These records start with ‘PR_’
   • For projects or debt already in repayment (Active-Debt Sold) Project Reference is pulled from the Debt File uploaded by the Campus Treasury Office. These records start with ‘SP_’
     
     
     
     
7. Locate and select the desired Project, and verify a blue checkmark displays to the left of your selected Project, then click OK.
8. After clicking OK, the user will return to the CX_AddProjectReference_Outlays pop-up menu. From here, verify the Project you selected in Step 6 is correct, then click Launch in the upper right-hand corner to populate form 8.2 with a new Capital Asset Detail row.
   
   
   
   
9. An Information message will display indicating that the rule was run successfully, click OK to return to Task 8.2.
   
   
   
   
10. Task 8.2 is now populated with a new Capital Asset Detail row using the information and Dimensions that were specified in Steps 3-9.
    
    
    
    
11. Enter details as required and click Save located in the top-right corner of the form.
12. Verify all data entered is correct.
13. Click Next in the top-right corner to render Task 8.3 Review Capital Details by Financial Unit.

Please refer to KBA0033770 - How to Review Capital Details in UCSDPLAN for detailed instructions on next steps.