Overview

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This article describes how you can perform a quarterly petty cash or change funds balance verification to maintain compliance with UC BUS-49 policy requirements for proper custody of those funds.

Essential Information

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• Quarterly verification must be unannounced and performed in the presence of the funds custodian.
• Results must be documented.
• For more information about Petty Cash, refer to Blink: Petty Cash.

Next Steps

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1. Identify person to initiate the cash count with the funds custodian.

2. Use cash count form shown below to document results.

Name of Custodian:

Count Verified By:

Date:

Location:

Currency

Hundreds:

Fifties:

Twenties:

Tens:

Fives:

Ones:

Rolled Coin

Quarters ($10):

Dimes ($5):

Nickels ($2):

Pennies ($0.50):

Loose Coin

Dollars:

Halves:

Quarters:

Dimes:

Nickels:

Pennies:

Total:

3. Report losses to Campus Cash Handling Coordinator using the Budget & Finance Submit a Ticket Form.

1. About: Banking, Cash & Card Products
2. Related to: Petty Cash or Change Funds
3. More Specifically: Submit Quarterly Cash Count or Annual Certification
4. Subject: Reporting Lost Funds

 

Questions?

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If you need any additional assistance, please submit a ticket here.