Overview

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This article offers a practical guide on the process of sending excess property to surplus sales. It provides step-by-step instructions, detailing the necessary procedures for efficiently managing and disposing of surplus items. The goal is to assist readers in navigating the surplus sales process effectively.

Prerequisites

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• Read the Business and Financial Bulletin for details.

Essential Information

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• All excess property regardless of age, value, functionality, inventorial or non-inventorial must be processed for disposal through Surplus Sales.
• Surplus Transfer Requests (STRs) are generated in the Campus Asset Management System (CAMS).
• CAMS is an asset management application that can be found on blink under Business Tools.
• Both inventorial and non-inventorial equipment can be sent to Surplus.

Next Steps

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How To:

1. Log in to CAMS.
2. Click on Surplus in the Left Menu.
   1. Click Create
3. Fill out all "*" fields, check the box saying that "I have read and agree to the above terms and conditions", and then click Create.
   
   
4.  On the next screen, you can add your UCIDs that need to be transferred. Once all UCIDs have been added, click the Submit For Approval button.
   
5. If you need to add Non-Inventorial (NI) Equipment (Items costing less than $5000 without an Asset ID number), click on Create New Asset.
   
6.  Fill in the description, add a photo if you'd like, and then click Save & Done. 
   1. One NI number can house many items that do not have an existing Asset ID.
7.  Once all of your assets have been added to the Surplus Transfer Request, click on Submit for Approval.
   
   
8. An email will then be sent to your Department Equipment Custodian(s) for approval.

Supplemental Guides

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• Please visit creating a Surplus Transfer Request (STR) here.