How to Request a New Procurement Card


Overview


Critical Concepts


Request on Behalf of Another Employee

Steps to Take


1. Watch the Concur: New Card Request Training Video












Video: How to Request a New Travel & Entertainment Card (Click above Image)

Script: How to Request a New Travel & Entertainment Card

2. Review the written steps below

The following content is the same as what is covered in the video, only presented in a different format.

1. Log into Concur using your Single Sign-On
2. Click on the Requests module at the top of the page, the Requests module homepage will display

3. Select New Request from the Task Bar 

4. The New Request page will display

5. In Request Type, select Card & Payment Products Request, this will update the form to the Card & Payment Products form

6. In Date, select the Calendar icon and select Today to autofill the date, or manually enter today’s date

7. In Request Name, enter New Card Request

8. In User Type, select UCSD Employee

9. In Payment Product Type, select UCSD Procurement Card

10. Fill out the red highlighted fields, circled items are the minimum required financial information, include any additional financial information
11. If you have questions on what to enter for the Financial Unit Information, please speak with your fund manager

12. In the Business Purpose/Additional Information section, please enter the Business Purpose for the New Card

13. Click Save

14. Navigate to the Expenses tab 

15. The Expenses tab will display

16. On the right side of page, in Expense Types select New Card

17. In Payment Product Type, select UCSD Procurement Card, in MC, enter your mail code
18. In the Comment section, you can make the following requests:

Display:

How To Request a New Procurement Card to be Mailed to your Home Address While Working Remote (KBA)

Expedite Card:

MCC Lift:

Lower the Standard Cycle Limit and Single Purchase Limit:

19. Click Save to add your Expense

20. In Expenses/New Expenses, a line item will display on the left side of the page for New Card request

 21. To add the required attachments, in upper right, select Attachments, select Attach Documents

22. Select Browse to select a file and attach the Required Documents for a New Card Request:

University Procurement Card Program Completion Certificate (16 min training)
Procurement Card Cardholder Agreement Procurement Card team is only accepting the most up to date Cardholder Agreement, attached here 

 23. Once you have selected your file(s), select Upload and click Close

24. Select Submit Request and in Final Review, select Accept & Submit to submit your Request

25. Once the Procurement Card team has received your Request, your card will be ordered and mailed

If you still have questions or need additional assistance, please submit a ticket or call the IPPS Help Desk at (858) 534-9494