Overview

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This article covers searching across UC San Diego Orders, understanding possible approval statuses and knowing who to contact for status updates. 

Prerequisites

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• Review the recent workflow changes on Blink for an overview of recent updates to requisition workflow in Oracle Procurement.

Navigation

1. Start by navigating to Oracle at https://ofc.ucsd.edu

• • Click Company Single Sign-On
  • Log in with your Active Directory information

2. Navigate to requisitions:

• • Go to the Procure to Pay tab
  • Click Purchase Requisitions (New)

3. To check approval status:

• • Recent Requisitions section shows your most recent orders
  • For all requisitions, go to My Requisitions tab at the bottom of your screen.
    • Here you can search for your own requisitions by entering your name into the search box.
    • To view others' requisitions, search for the requisitioner’s name.

Requisition Statuses

Status	Description	Next Steps
Incomplete	Cart has not been submitted.	Click the cart number in My Requisitions to edit and submit.
Rejected / Returned	Requisition was sent back to you.	Check your Outlook email for the notification. Click the cart to edit, resubmit, or view more information.
Pending Approval	Awaiting approval from financial unit or specialty approver.	Click “Pending Approval” to see who it’s waiting on
Approved	PO field populated: Fully approved and sent to supplier. PO field blank: Needs buyer approval.	Submit a ticket to S&S, if there is a delay in receiving your PO number.

 

Note: Do not send draft PO copies to the supplier

Understanding the Approval Tree

Scroll past the list of approvals to view a cleaner approval tree.

Note: The system update steps can be ignored as they are automatic and will not hold up the requisition approval.

The two steps of importance are those with listed names and those preceded by a number.

• The steps with listed names indicate approval outside of your own department. You can submit a case through Services & Support to contact these individuals
• The step preceded by a number indicated financial unit approval, where the number corresponds to the responsible financial unit. To determine the appropriate approver, you can reach out to your fund manager or supervisor or refer to the How to Look up Oracle and Concur Approvers KBA in Services & Support.

The final step in blue, which is not a system update step, indicates the current step in the approval process. You can tell when approval has been given by the check mark next to the step or the individual’s name.

Please remember that once it goes through this approval tree, professional buyer approval may still be required. You can always look back and see if the requisition has the status Approved and no PO generated to confirm whether or not buyer approval is required

Supplemental Guides

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• Oracle Procurement
• Oracle Procurement Roles Blink page
• KB0033684: How to Search for Oracle and Concur Approvers