Overview

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This article defines the Account Codes present only in General Ledger (GL) and Account Codes that are synced between the GL and Project Portfolio Management (PPM) Costs.

Essential Information

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• Transactions initiated in the subledger flow to the GL.
• Entries done directly in the GL do not flow to subledgers.
• It is important to keep the subledger reconciled with the GL.
• Transactions charged with POETAF will go through PPM Costs; those with Chart String only will go directly to GL.
• Expenses/Costs to a project should be always be posted in PPM as costs and reconcile with the GL.
• Expenditure Types in PPM map to Account Codes in the GL/Chart of Accounts.
• The GL-PPM Reconciliation report on BAH utilizes this logic.

Next Steps

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Summary of Specific Account Codes:

Account Starts As:	Account Type:	In PPM Project Costs?	More info:	Account Codes in Sync with PPM via Expenditure Type
1	Assets	Some	Only Ships, Fabrications, Equipment, and Construction in progress	163001 163003 163101 163151 163500 129022 129005
2	Liabilities	Some	Only recharges with sales tax (i.e. Bookstore)	200021 200022 200031
3	Equity	GL Only
4	Revenue	Some	Only 405401 - Program Income	405401
5	Expenses	Yes	To use a Project, POET(AF) must be provided GL & PPM will be in sync for Project Costs
7	Transfers	Some	If full use of account code is for resources, will not be in PPM. Otherwise, in PPM.	See GL-PPM Reconciliation Report tab "Account codes in PPM"
8	Revenue	GL Only		All

 

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Related Information:

Chart of Accounts: bah.ucsd.edu > Budget and Finance tab > General Ledger & Account Info tab > Chart of Accounts Panorama

Expenditure Types: bah.ucsd.edu > Budget and Finance tab > Project and Awards Panoramas > Project Information Lookup

GL-PPM Reconciliation Report: bah.ucsd.edu > Budget and Finance tab > Financial Accountability Panoramas > GL-PPM Reconciliation Report