PPM Contract Amendments


Overview


This article will demonstrate how to amend a PPM Contract in OFC Contract Management Module

Critical Concepts


Steps to Take


Steps to Create an Amendment

1. Navigate to Projects and Awards, then click on Contracts

2. In Advanced Search, in the Number field, enter Contract Number and click Search

3. In Search Results, click on Actions, and select Amend

4. Amend Contract message will display, click OK to continue

5. In the Overview tab, enter Amendment Effective Date

a. It is best practice to keep the contract Amendment Effective Date the same as the current date on which changes were made, unless a legitimate business need mandates otherwise, i.e.:

b. Billing Event Completion Date must be on or after the Amendment Effective Date for the transaction to be under the Amended Contract

6. In Additional Information, confirm the desired Revenue Account and Fund are entered, using each dropdown

Steps to Update Associated Projects

1. From the Lines tab, select Associated Projects and uncheck the Active box for the Project you wish to inactivate

2. Click on the + symbol to add a new Project

3. Search or enter the new Project Name or Project Number and select desired Task Name or Task Number

4. Enter the Funded Amount from the inactivated Project in the line above

5. If there is more than one Contract line, repeat the steps above

6. In the next section confirm the Invoice Grouping Options under the Bill Plan is Associated Project

7. Click Save

8. In Submit Contract Review Validation Results, if there are errors or further updates, correct them, then click Next, if no errors or updates, click Submit

9. Update Note to Approver and click Submit

Steps to Update Bill and Revenue Plans

1. From the Billing tab, click on Bill Plan Name

2. Under the General Information tab, scroll down to Invoice Grouping Options and from the Invoice Grouping dropdown, select Associated Project

3. In the upper right-hand corner, from the Save dropdown, click Save and Close

4. In Submit Contract Review Validation Results, if there are errors or further updates, correct them, then click Next, if no errors or updates, click Submit

5. In Submit Contract: Review Approvers, update Note to Approver, and click Submit

Steps to Update Contract Organization

1. From the Billing tab, select the desired Contract Organization from the dropdown

2. Click Save

3. In Submit Contract Review Validation Results, if there are errors or further updates, correct them, then click Next, if no errors or updates, click Submit

4. In Submit Contract: Review Approvers, update Note to Approver, and click Submit

Steps to Update Parties

1. Click on the Parties tab

2. Update Customer information as needed

3. After making desired changes to the Accounts, click on Update Lines

4. Click Save

5. In Submit Contract Review Validation Results, if there are errors or further updates, correct them, then click Next, if no errors or updates, click Submit

6. In Submit Contract: Review Approvers, update Note to Approver, and click Submit

Steps to Update Contract Dates and Contract Amount

1. In the Overview tab, update the Start or End Date of the Contract

2. Contract line dates must be within the Start and End Date of the Contract

a. To update Contract lines, click on the Lines tab and update dates accordingly for each Contract line from the Overview page

3. The contract Amount can be updated on the Lines tab

  1. update Line Amount
  2. update Estimated Variable Consideration Amount (same as Line Amount)
  3. update Standalone Selling Price (same as Line Amount)

4. Click Save

5. In Submit Contract Review Validation Results, if there are errors or further updates, correct them, then click Next, if no errors or updates, click Submit

6. In Submit Contract: Review Approvers, update Note to Approver, and click Submit

If you still have questions or need additional assistance, please submit a ticket