This article will assist the University community with questions about the UC BUS-49 Policy. More specifically, this article provides answers to common questions related to handling physical cash (currency and coin) and cash equivalents (checks). Questions on credit cards payments and PCI are not specifically addressed in this article.
A: All employees and affiliates that handle University cash and cash equivalents
A: Cash and cash equivalents constitutes the following items:
A: A sub-cashiering station is an operating unit form which collections are deposited to the Central Cashier's Office. A cash handling department is an operating unit that collects cash and checks and deposits to either a sub-cashiering station or to the Central Cashier's Office. The Central Cashier's Office is an operating unit from which collections are deposited directly to a University bank account
A: According to Policy IX.17, cash handling departments will transport cash and cash equivalents to the Cashier’s Office using the following methods:
Employees transporting deposits to the Cashier’s Office unoccupied puts them at additional risk of harm, especially when currency is transported. We advise all employees to follow University policy and transport deposits with two employees at all times
A: There are 3 requirements listed in the BUS-49 policy:
A: Please Submit a Ticket using the options below and we will contact you regarding the process
A: According to Policy IX.11, a safe’s combination must be changed whenever a person who knows the combination leaves the employ of a cash handling unit. In addition, the combination must be changed at least once a year. Documentation must be maintained showing the date and the reason for the combination changes
A: Yes, all individuals who handle cash and cash equivalents need to have a background check completed to ensure they are properly vetted by campus administrators, to the extent possible. Please check with HR staff if you have questions on the background process or applicability.
Additionally, individuals with responsibilities outlined in the BUS-49 Policy need to complete the eCourse called BUS-49 Cash Handling Training on the UC Learning site. Completion of this course is required annually.
If you still have questions or need additional assistance, please submit a ticket