Completing the Cashiers Deposit Form


Overview


This article highlights the guidelines for completing the Cashiers Deposit Form for Standard and Miscellaneous receipt types.

Essential Information


Next Steps


Receipt type: Standard

1. After entering the necessary Organization Details (Department and Business unit), under Receipt type, select Standard from the dropdown menu.

2. Enter the Amount (with decimal) and the Tax Amount (if applicable).

3. Under Remittance Reference Information, select the Add button and enter the following information:

  1. Customer Name
  2. Account Number
  3. Transaction (Invoice) Number
  4. Amount to be applied

4. Repeat step 3 to enter additional transactions.

5. Enter the remaining Cash Total / Check Total / Other Total and Total Deposit

  1. If Cash is being deposited, enter the Rolled Coin, Loose Coin, and Currency.
  2. The Total Deposit should equal the total amount (with decimal) and line items from the Remittance Reference Information and/or Cash Deposit – Chart String(s).

6. Enter email addresses to send a copy of the form to desired personnel if needed, and hit Submit.


Receipt type: Miscellaneous

1. After entering the necessary Organization Details (Department and Business unit), under Receipt type, select Miscellaneous from the dropdown menu.

2. Enter the Amount (with decimal) and the Tax Amount (if applicable).

3. Under Cash Deposit – Chart String(s), select the Add button and enter the following information:

  1. Deposit Type (select from the available types)
    • Expense Reimbursement
      • Project, Task number, and Expenditure type are required.
      • Function code does not display 000-No Funct
    • Foundation Agency: 16597.50001.9700001.105001.000.000.000000.0000000.000000.00000.000000.000000
    • Program Income
      • Account, Function code, and Funding Source are automatically populated.
      • The Fund field only displays funds that start with 20*
      • Project and Task number are required.
    • Regents CRU (Gift Clearing): 16196.13001.9699902.234006.000.000.000000.0000000.000000.00000.000000.000000
    • Revenue
      • The cash deposit form routes to BFP-ADV-GiftServices for approval when a gift fund is selected. Once reviewed and approved by Gift Services, the form should be assigned to Central Cashiers for processing.
      • Function code defaults to 000
      • Only revenue accounts are displayed:
        1. Payment amount
        2. Entity
        3. Fund
        4. Financial unit
        5. Account
        6. Program
        7. Location
  2. Then select the Add button.

4. Enter the remaining Cash Total / Check Total / Other Total and Total Deposit:

  1. If Cash is being deposited, enter the Rolled Coin, Loose Coin, and Currency.
  2. The Total Deposit should equal the total amount (with decimal) and line items from the Remittance Reference Information and/or Cash Deposit – Chart String(s).

6. Enter email addresses to send a copy of the form to desired personnel if needed, and hit Submit.


Receipt type: Standard and Miscellaneous

1. After entering the necessary Organization Details (Department and Business unit), under Receipt type, select Standard and Miscellaneous from the dropdown menu.

2. Enter the Amount (with decimal) and the Tax Amount (if applicable).

3. Under Cash Deposit – Chart String(s), select the Add button and enter the following information:

  1. Deposit Type (select from the available types)
    •  
    • Expense Reimbursement
      • Project, Task number, and Expenditure type are required.
      • Function code does not display 000-No Funct
    • Foundation Agency: 16597.50001.9700001.105001.000.000.000000.0000000.000000.00000.000000.000000
    • Program Income
      • Account, Function code, and Funding Source are automatically populated
      • The Fund field only displays funds that start with 20*
      • Project and Task number are required
    • Regents CRU (Gift Clearing): 16196.13001.9699902.234006.000.000.000000.0000000.000000.00000.000000.000000
    • Revenue
      • The cash deposit form routes to BFP-ADV-GiftServices for approval when a gift fund is selected. Once reviewed and approved by Gift Services, the form should be assigned to Central Cashiers for processing.
      • Function code defaults to 000.
      • Only revenue accounts are displayed:
        1. Payment amount
        2. Entity
        3. Fund
        4. Financial unit
        5. Account
        6. Program
        7. Location
  2. Then and select the Add button.

4. Under Remittance Reference Information, select the Add button and enter the following information:

  1. Customer Name
  2. Account Number
  3. Transaction (Invoice) Number
  4. Amount to be applied

5. Repeat step 4 to enter additional transactions.

6. Enter the remaining Cash Total / Check Total / Other Total and Total Deposit.

  1. If Cash is being deposited, enter the Rolled Coin, Loose Coin, and Currency.
  2. The Total Deposit should equal the total amount (with decimal) and line items from the Remittance Reference Information and/or Cash Deposit – Chart String(s).

7. Enter email addresses to send a copy of the form to desired personnel if needed, and hit Submit.

Questions?


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