Overview

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An Incoming Interlocation Transfer of Funds (ITF) is a transfer of resources or funding from another UC Campus or UCOP to UCSD. This article walks you through how to submit an Incoming ITF. 

Essential Information

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• The sender of the resources/funds is the Campus that will initiate the ITF process.
• It is helpful to know the Fund (level D) that is being sent from the other UC Campus because UCSD must receive the funds on a Fund in an equivalent Fund (level D).
• For incoming transfers, UCSD will need to provide the UC Campus that is sending resources/funds with the following items:
  
  1. UCSD COA Credit line
  2. UCSD COA Level E Revenue Debit line
• Since ITFs are resource transfers, the transaction will post in the General Ledger only (this will not be in PPM subledger).
• If recharging expenses with another UC Campus, do not use this article. Instead, submit a ticket using the Intercampus Recharge Request Form.

Next Steps 

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1. Provide your UCSD COA Credit line 

The format of the your UCSD COA is the following:

• Entity Level C - Fund Level D - Financial Unit - Credit Account Level E - Function - Program - Location - Project - Activity
• Example:  If UCSD is receiving research resources from UCLA with Fund 19900
  • The UCSD COA Credit line will be: 1611-Z9900-xxxxxxx-78504E-440-000-xxxxxx-xxxxxxx-xxxxxx

1. Entity Level C will always be 1611 for UCSD
2. Fund Level D: UCSD must receive the funding on an equivalent Fund that is being sent from the other UC Campus.

1. UCOP is requiring all Campus' to transition off of the following method using Fund Group Code (FGC), therefore you will need to determine if the Campus sending the Funds is using FGC or Fund Level C
2.  
3. Steps for Campus' that still use Fund Group Code (FGC)

1. 1. UCOP's Fund Group Code (FGC) is a common assignment used by all UC Campus's assigned to Funds.
   2. Request from the UC Campus sending the resources for the FGC for the Funds being sent.
   3. Use the following  UCSD to UCOP FGC Fund Crosswalk for ITFs to determine the appropriate UCSD Level D Fund Hierarchy.
      • Using the UCOP FGC provided by the sending Campus, filter for the FGC in column D
      • Based on the results, select the appropriate UCSD Fund from column A 
      • Use the associated result in column C (Level D Fund Hierarchy) for the Fund
2. 
   
   1. Need additional assistance: 
   2. If your FGC is not available in the above steps or does not seem appropriate, Submit a Ticket to Internal Controls & Accounting (ICA) for review
      1. About: Financial Accounting
      2. Related to: General Accounting Support
      3. More Specifically: Interlocation Transfer of Funds Submissions/Inquiries
      4. Provide the sending Campus FGC, fund information and any additional supporting documentation regarding the ITF

1. Steps for Campus' and UCOP using new Fund Level C
   1. Use the following  UCSD to UCOP Fund Level C Crosswalk for ITFs to determine the appropriate UCSD Fund Level D.
      • Using the shared Fund Level C provided by the sending Campus, filter for the Fund in column F.
      • Based on the results, select the appropriate UCSD Fund from column A.
      • Use the associated result in column E: UCSD Fund Level D for the Fund.

1. 3. Credit Account Level E 
   1. Select the Account from the chart below based on the Campus that will be sending UCSD Funds.
      
      1.  

      2. Credit Account Level E	Account Title
         78501E	Intercampus Recharge Credit UCB
         78502E	Intercampus Recharge Credit UCSF
         78503E	Intercampus Recharge Credit UCD
         78504E	Intercampus Recharge Credit UCLA
         78505E	Intercampus Recharge Credit UCR
         78507E	Intercampus Recharge Credit UCSC
         78508E	Intercampus Recharge Credit UCSB
         78509E	Intercampus Recharge Credit UCI
         78510E	Intercampus Recharge Credit UCM
         78511E	Intercampus Recharge Credit UCOP
         78512E	Intercampus Recharge Credit ANR

• 4. All other segments in the COA Credit line are based on where the Funds will be received:
  • If a Project with the appropriate Fund does not exist, you will need to create a Project with the Fund identified. 
  • This Fund and Project will be used in both the COA Credit line and COA Debit line.

2. Provide your UCSD COA Debit Line (Revenue Account)

The format of the your UCSD COA is the following:

• Entity Level C - Fund Level D - Financial Unit - Debit Account Level E - Function - Program - Location - Project - Activity
• Example: If UCSD is receiving 19900 Fund research resources from UCLA with Fund 19900
  • The UCSD COA Debit line will be: 1611-Z9900-xxxxxxx-48100E-440-000-xxxxxx-xxxxxxx-xxxxxx

1. Entity Level C will always be 1611 for UCSD
2. Fund - This is the same as step 1.2 above
3. Debit Account Level E: Select the account from the chart below based on the UCSD Fund being used.

UCSD Fund	Debit Account Level E	Level E Account Title
19900 -19999 Excluding 19931, 19933, 19934, 19940, 19941, 19942, 19943	48100E	State Appropriations General
18XXX	40600E	Special State Appropriations
All Other Funds	44000E	Other Operating Revenue

 

• 4. All other segments in the COA Debit line are based on where the Funds will be received.

Submit a Ticket to ICA for review or if you still have questions or need additional assistance

1. 1. About: Financial Accounting
   2. Related to: General Accounting Support
   3. More Specifically: Interlocation Transfer of Funds Submissions/Inquiries