Overview

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Learn how to add a line to an existing Purchase Order and when you should do so instead of issuing a new Purchase Order.

Critical Concepts

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• Please note you cannot add a line to a PO which has closed
• You may add a line to an existing PO when one or more of the following applies:
  
  • On a multiyear, federally-funded PO you are trying to add a new year of service
    • If a new or revised Statement of Work (SOW) needs to be attached, please instead issue a new PO
  • You are changing the COA or POETAF information on the PO
    • Please simultaneously reduce the original PO to what has been invoiced
  • You are adding charges that were missing on the original PO such as installation or miscellaneous fees
• If a request to add an additional line is submitted that doesn't fit one of the above criteria, the request will be denied
• Refer to the Overview of Request Forms in Oracle Procurement KBA for a review of when the amount-based versus the quantity-based form should be used

Steps to Take

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Navigate to Oracle Procurement

1. Go to https://ofc.ucsd.edu
2. Click the Company Single Sign-On button
3. Log in with your Active Directory information
4. In Procure to Pay, click Purchase Requisitions

Select a Form

1. In the forms section, click one of the Add line to existing PO links
2. If you are unsure which one to select, refer to the Overview of Request Forms in Oracle Procurement KBA for a review of when the amount-based versus the quantity-based form should be use

Complete and Submit the Form

1. Review the instructions at the top of the form and within the Attachments section for relevant tips and required attachments
2. All fields with an asterisk are required
3. If you have any trouble completing the request form, refer to the How to Order Goods and Services with Request Forms in Oracle Procurement KBA
4. In the Justification field, include the reason why you are requesting a new line be added to the Purchase Order
5. Once completed, at the top right of the page, click Add to Cart
6. At the top right, click the Shopping Cart icon, then Review to begin the submission process
7. Refer to the How to Checkout in Oracle Procurement KBA for guidance on the checkout process