Overview

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The STORE Recharge Lookup Tool allows you to look up recharge details for STORE orders. This includes purchases such as gas cylinders, ethanol, PPE, shipping supplies, and postage stamps. 

Note: Drinking Water recharges are not viewable within this tool, please submit a case to learn more about billing for drinking water.
 

Critical Concepts

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• This tool is refreshed daily at 7 AM PST

• To use the tool, you will need one of the following: 

  • PO Number 

  • Project Number and Date Range

Steps to Take

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Option 1 - Search by PO Number

1. Make sure you are on the STORE Recharge Lookup Tool tab
2. From the dropdown, select your PO Number
   

   

    

3. Click the View Recharge Details button 

   

    

4.  You will be navigated to the STORE Recharge Detail Report, which includes:
   
   Customer Information: Who requested the item(s), their contact information, and delivery location 
   PO Number: Linked to the purchase
   Expenditure Date: date that the product was charged 
   Financial Information: Project number, task number, and funding source
   Product Summary: Quantity, unit price, extended price, product description, as well as tax and total
   
   

Option 2 - Search by Project Number and Date Range 

1. Make sure you are on the STORE Recharge Lookup Tool tab
2. Enter a Start Date and End Date
3. From the dropdown, select your Project Number
   
4. Click the View Recharge Details buttonNote: If no button appears, try expanding your date range
   
   
   
5. You will be navigated to the STORE PO List, click on any PO number to view the full details in the next tab 
   
   
   
   
6. Once you select a PO number, you will be led to the STORE Recharge Detail Report, which includes:
   
   Customer Information: Who requested the item(s), their contact information, and delivery location 
   PO Number: Linked to the purchase
   Expenditure Date: date that the product was charged 
   Financial Information: Project number, task number, and funding source
   Product Summary: Quantity, unit price, extended price, product description, as well as tax and total
   
   

Exporting Results

1. Once you're on the STORE Recharge Detail Report tab, click the Download button in the top right corner (a box with an arrow pointing down)
   
   
2. Select the PDF option
3. A Download PDF box will appear
4. We recommend keeping the default settings for: Include This View and Scaling Sizes
5. Download the file and save it for your records