Overview

---

This article demonstrates how to request a reissue of an uncashed or stale dated check payment that has a Negotiable or Escheated status in Oracle. A stale dated check is a check that is older than 180 days and is no longer available for deposit in the bank. 

Essential Information

---

• Prior to requesting a reissue of an Uncashed (Stale Dated) check, you will want to confirm that the check payment has a Negotiable or Escheated status in Oracle. 
  • An Escheated payment status means the payee did not deposit the check within the 180 days allotted for that payment and we have moved the funds to an uncashed account. 
  • To confirm the status of check payment please review this Knowledge Based Article (KBA) on step-by-step instructions on how to look-up an invoice and verify payment details. How to Search Oracle for Invoices, Concur Expense Reports, and Payment Request Status. 
• Note, check payments that have a "Cleared" status cannot be reissued as the check has already been cashed and the funds redeemed by the payee. 

---

How to Request a Reissue of an Uncashed (Stale Dated) Check 

1. Confirm that the check payment has a Negotiable or Escheated status in Oracle.
2. Gather the following information from Oracle:

• Check Number 
• Check Amount
• Check Issue Date
• Payee Name

3. Send an email to ps-uncashedchecks@ucsd.edu with the following information: 

• Subject- Uncashed Payment Reissue Request
• Description- Provide the check details:
  • Check Number 
  • Check Amount
  • Check Issue Date
  • Payee Name
  • If the address has changed, include the correct address and invite the payee to register in PaymentWorks to get their payee profile updated with the correct information.  If you need a step-by-step guidance on how to do so, please see the following guide: PaymentWorks: Enhancements to Invitation Form.