Overview

---

This article provides instructions on how to submit a departmental purchase request to purchase items from Surplus Sales.  

Essential Information

---

• This form is for UC San Diego departments only and requires Single Sign-On (SSO).
• The term “Buyer” in this KBA refers to the individual purchasing the item from Surplus Sales (i.e., the customer) and should not be confused with a Buyer from Procurement.
• Federal funds may not be used to purchase Surplus items.
• The bid process does not apply to department buyers.
  • Pricing will be set at the current bid price or the reserve amount, whichever is higher.
• Departments are encouraged to physically view and inspect items before purchasing.
• Delivery to on campus locations is available by request. 

Prerequisites

---

To complete this request, you will need the following information:

• Buyer Information
  • Name, Email, Phone Number
• Delivery Location OR Work Location
  • Building, Room
• Funding Information
  • Project, Task, Funding Source (if applicable)
• Lot # of Requested Item(s) you would like to purchase from Surplus Sales
  • A Lot # is the six-digit code (usually beginning with the number 2 followed by a short description of the item, ex. 251477: BOOKCASE) that can be found in the details and description of the online listing for the available item. 
  • A full catalog of available items can be found by browsing the Surplus Sales website or by visiting the storefront in person at 7835 Trade Street, Suite 100, San Diego, CA 92121.

Next Steps

---

1. Access the Surplus Departmental Purchase Request form.

2. Click on LOG IN WITH UCSD SSO and sign in using your UC San Diego Single Sign-On.

3. Enter the buyer information and delivery details in the required fields. 

• Contact Information
  • Name, Email, Phone Number
• Delivery Location OR Work Location
  • Building, Room
• Funding Information
  • Project, Task, Funding Source (if applicable)

NOTE: Federal funds CANNOT be used to purchase any items from Surplus Sales.

4. Using the Lots Requested dropdown, type the requested Lot # OR scroll through the list to locate the Lot #. When the Lot # is highlighted, click on the Lot # or press enter to add it to the field. You may select as many lots as you need but at least one is required to submit the form.

5. If a delivery for the requested lots is needed, choose a preferred date and time by clicking on the field to open the calendar and time module.

6. Click Submit.

7. After submitting the form, you'll see a confirmation message to confirm we've received your request. A Surplus Sales representative will contact the buyer shortly via the email provided in this form to confirm purchase details.