Set up Zoom Virtual Office Hours on Canvas


Overview


Zoom is an online video conferencing tool that can be used in conjunction with Canvas course sites to hold meetings and virtual office hours. More information about Zoom is available on the UC San Diego Blink Zoom page and Educational Continuity Zoom page.

Critical Concepts


Steps to Take


  1. Log into canvas.ucsd.edu and navigate to your course site.
  2. Using the white course navigation menu on the left side of the page, click the Zoom LTI Pro tab.
  3. Click the blue Schedule a New Meeting button in the upper right corner of the page. This will take you to the meeting scheduler. 
  4. Select the settings you would like for your Zoom meeting:
    • Topic - This will appear as the meeting title
    • Scheduling Options - Select the date, start time, duration of meeting, time zone, and whether or not this will be a recurring meeting
    • Audio and Video Options - Select whether or not you would like to use a webcam and whether to allow your students (participants) to share webcam video. For the audio options, we recommend selecting both so that if your students have any trouble with using their computer audio they can easily dial in to the meeting via a phone as well.
    • Meeting Options - Choose from options such as setting a meeting passcode and allowing participants to join before the host. If there are meeting options you wish to enable that are not available, such as pre-assign breakout rooms, you may enable those in the Zoom web portal after you have finished scheduling the meeting in Canvas.
    • Alternative Hosts - If you wish to allow a TA or co-instructor to start the meeting, enter in their email address. Otherwise, only the person who scheduled the meeting will be able to start the meeting.
  5. At the bottom of the page, click the blue Save button.
  6. A meeting summary page will appear. On this page you can:
    • View the join URL or the meeting invitation
    • Navigate away from this page by clicking Course Meetings in the upper left of the page to go back to your course's Zoom landing page.
    • Navigate back to the meeting summary page at any time if needed.