Overview

Though each Kaltura user at UC San Diego has unlimited media storage, all media are subject to UC San Diego's media retention policies. While you can read about the policy in full at https://mediaretention.ucsd.edu, here's a quick summary:

• 2-Year Policy: Videos not viewed for 2 years may have their automatically-generated alternate quality versions removed. The entry remains in your library and is still playable if the source file is intact.
• 4-Year Policy: Videos not viewed for 4 years are moved to the user's recycle bin and subsequently permanently deleted after 30 days.
• Non-Ready Entries: Some entries never finished uploading or processing and contain no playable media. These unrecoverable entries will be removed as part of regular system cleanup.

UC San Diego periodically performs a "media cleanup" based on these policies. Affected users are notified in advance of any action taken on their media. This article details how to find any entries of yours that are affected by media retention policies. 

Critical Concepts

• The full details of UC San Diego's media retention policy are at https://mediaretention.ucsd.edu.
• You can request an exemption from the current round of media cleanup. We discuss how to do that in our KBA Exempt Kaltura Media From Media Retention Policies.

Steps to Take

To find your Kaltura entries affected by UC San Diego's media retention policies, you can do it one of two ways:

• Use direct links to jump to entries affected by particular policies
• Use search/filter options to find them yourself

Use Direct Links to Jump to Search Results

Fortunately, we're able to provide direct links to search results in MediaSpace. To see a list of your entries that are affected by any of the policies, visit one of the links below:

• See entries affected by the 2-year policy
• See entries affected by the 4-year policy
• See entries affected by the non-ready status policy

You should now be in "My Media" (within MediaSpace) looking at a list of media affected by a particular media retention policy.

Search for Affected Entries Manually

You can also search for affected entries yourself.

1. Log into MediaSpace if you aren't already:
   1. Within a web browser, go to https://mediaspace.ucsd.edu.
   2. Click the profile icon near the top right of the screen and click Login.
   3. Enter your active directory credentials. 
2. Click the profile icon again and select My Media.
3. On the left side of the page, click Media Retention Policy Status to expand the options. 
4. Check any of the boxes to perform a search for entries affected by that policy.