Back Up Student Gmail


Follow these steps to back up email and other Google Suite data from your student Google account onto a personal computer or email account.  

Critical Concepts

Steps to Take

*Please ensure that you are logged into your UCSD account on the browser itself. Otherwise, the transfer will fail.

Google Takeout

  1. Sign into the Google Takeout Tool ( with your full UCSD email address (include
  2. Select which data you would like to include in your download and select Next step.
    • If you'd like more information on what data will download with each option, you can click to expand information on the section that you'd like to know more about.
  3. Verify your destination, frequency, file type & size options. The default selection is generally recommended. Visit Google's help page for more detailed descriptions on these options.
  4. Select Create Export.
  5. When your archive is exported, Google will email you a link to its location. Depending on the amount of information in your account, this process could take from a few minutes to a few days. Most people get the link to their archive the same day that they request it.

Google Transfer

  1. Sign into with your full UCSD email address (include
  2. Enter your personal Gmail account address that you would like to use as your destination account.  
  3. Select Send Code.
  4. Enter the code that was sent to your personal Gmail account to verify.
  5. Select the data you would like to include in your transfer. Select Start Transfer.

If you still have questions or need additional assistance, please contact the ITS Service Desk. You can call us at (858) 246-4357, email us at, or submit a ticket at