Overview
Overview on Administering Confluence Spaces. This is for Confluence Space Admins.
Critical Concepts
- Space Admins have access to various tools to manage their spaces, which include user and group management, restricting pages, and public pages.
- If one of your users has issues accessing UCSD Collab, please refer to the following KB Article on getting access to Collab: KB033855
User and Group Management
- You can check which users and groups have View, Edit, or Admin permissions by going to Space Settings > Space Permissions > Users/Groups.
Group Permissions
- Once a user has access to UCSD Collab, they will be added to the confluence-ucsd AD Group automatically. Most spaces will, by default, give confluence-ucsd edit permissions on the space. This means anyone who has access to UCSD Collab will be able to add and delete pages, comments, and attachments, and restrict pages.
- If you want to limit or expand these features for confluence-ucsd or other groups, go to Space Permissions > Groups, review the group permissions for a group and click edit. You can check or uncheck the permissions you want general UCSD users to have. Finally, click Save.
- If you want to manage groups of users, Confluence gives the ability to use AD groups for space permissions. Make sure the AD group is nested under the Confluence-Access-Collab AD group in order for the group to appear in the space permissions page. You can request AD groups nested under the Confluence-Access-Collab by submitting a request with ITS.
User Permissions
- To add users to a space, submit the Confluence: Add User to Space Form and give that user View, Edit, or Admin Permissions to a specific space. If you are the space admin, you'll receive an approval task, and after approving, the user will be added to the space with the permissions you listed.
- To obtain the Space Key, go to the link of the space you're managing and look for the Capitalized Space Key in the URL (i.e., https://ucsdcollab.atlassian.net/wiki/spaces/[SPACE KEY]/overview)
- You can also do this from the Space Permissions > User Page. Click Edit and look up the user you'd like to add. Check/Uncheck permissions you'd like to give the user and click save.
Page Permissions
Considerations
- You and users with the "Restrictions Add/Delete" permission on a space can add restrictions on specific pages and their child pages. These restrictions can apply to users and groups.
- You have the following options for restrictions:
- Any pages that have restrictions will carry those permissions to child pages. Child pages can have their own restrictions, but must be edited separately from the parent pages.
- Do not use page restrictions on the home page, unless there is a good reason for doing so, as this will restrict all pages on the space. Use the User/Group permissions listed above if you want to make restrictions the space.
Instructions
- To restrict a published page, click on the lock icon and select the permission you want to give users/groups. Remember that this will apply to child pages.
- Enter the user/group and the permissions you'd like that user/group to have.
- The lock icon will change to a red lock icon, noting that there are page restrictions applied.
Public Pages