To request new admin-level access in Canvas, departments must submit the <Canvas Admin Access Request Form>, which routes requests for the appropriate approvers. Requests to change or revoke existing access should be sent to canvas@ucsd.edu.
Admin-level roles in Canvas provide elevated access to sensitive student data, course content, and instructional tools. Because of this, admin accounts should only be granted when there is a clear business need—and with careful consideration of the responsibilities involved. To help protect student privacy and ensure responsible use of these roles:
Departments should limit access to only those who require it to perform their duties, and regularly review who has access to ensure continued alignment with job responsibilities.
Common admin roles include:
To request new admin-level access in Canvas, the requesting department must complete the Canvas Admin Access Request Form. The form collects key information about the user, their requested role, and includes:
In some cases, the requester may need to consult with the EdTech Support team to clarify the appropriate access level or understand available admin role options. Departments are welcome to proactively request a meeting for more information. Once submitted, the form will be reviewed by the appropriate approvers and routed to the EdTech Support team for processing.
If a user’s admin-level access needs to be updated or removed, the department should email the EdTech Support team at canvas@ucsd.edu with the following information:
The EdTech Support team will review the request and follow up as needed. These requests will be tracked as support tickets.
The EdTech team conducts a quarterly review of admin Canvas accounts to ensure access remains appropriate. Departments may be contacted to confirm whether existing access is still needed.
If you have questions about the process or need additional support, contact the EdTech Support team at canvas@ucsd.edu.