Managing Files on OneDrive


Find out how to upload files to OneDrive.


Critical Concepts


Steps to Take

File upload

  1. Access OneDrive
    1. Go to the sign-in page:
    2. Log in with your AD username and password (using the format
  2. Click + Add new on the top left corner.
  3. Choose Files upload in the dropdown:
    1. Browse to the file.
    2. Add version comments (optional).
    3. Click OK/Open
    4. Upload completion progress bar can be seen at the bottom of the page

    You can also upload files from Office apps:
    1. Go to the File menu
    2. Select Save As.
    3. Select OneDrive - UC San Diego.

Note: You must set up a file "sync" with your local computer in order to use this method.

You can also drag and drop files from your local system to OneDrive.

Note: If you drag files from a local drive to OneDrive via Windows Explorer, it will move the file, not make a copy.

File management

What happens to my OneDrive files if I leave UC San Diego?

The management of your files is up to your department. Keep in mind that the files you upload are associated with your AD account. So if you don't share them with other users before you leave, the files will be inaccessible.

What happens if I delete a OneDrive file? Can you recover it for me?

If you delete a file stored in OneDrive, it will be in your OneDrive recycle bin for 30 days. After that, it is gone. Your departmental IT support nor ITS can recover it for you. There is no back-up.


If you still have questions or need additional assistance, please contact the ITS Service Desk. You can call us at (858) 246-4357, email us at, or submit a ticket at