Setting Up Outlook for Gmail on Windows




The instructions below will help guide you through the steps required to connect your Gmail to Outlook client on a Windows device. This setup is for UCSD Gmail customers that would like the option to use Outlook even though their mailbox is in Google.


Steps to Take

Connect Gmail to Outlook on PC

  1. Open your Control Panel
    1. Type Control Panel in your windows search.
    2. Select Control Panel.

    Windows 10 control panel text box

  2. Type Mail at the top right of your control panel screen.

    Control Panel Menu window

  3. Select Mail (Microsoft Outlook)

  4. Select Show Profiles.

    mail setup menu window

  5. Select Add.

    "Add" button on mail profile menu

  6. Profile Name: Type UCSD

    new profile window with a profile name "UCSD" typed

  7. Select Manual Setup or additional server types.
  8. Click next.

    "Add account" window with the manual setup option checked and circled

  9. Select Pop or IMAP 

    "Add account" menu with POP or IMAP option checked

  10. Type in the following information. After you are done with steps a-h, click on More Settings.
    1. Your Name: Type how you would like your name to appear when people receive your email.
    2. Email Address: Your UC San Diego Email address
    3. Incoming Server:
    4. Outgoing server:
    5. User name: Your UC San Diego email address
    6. Password: Your UC San Diego password
    7. Remember password: Check Box
    8. Require login using Secure Password Authentication (SPA): Check Box

    "Change Account" menu window with all mandatory fields marked

  11. After you click on More Settings an Internet Email Settings window will open.
    1. SelectOutgoing Server tab.
    2. Check Box for My outgoing server (SMTP) requires authentication.
    3. Check Circle for Log in using.
    4. Type in your your email address and password.
    5. Check remember password.
    6. Check Require Secure Password Authentication.

    Outgoing server tab with log in information filled out

  12. After adding the settings in Outgoing server tab, click on the Advanced tab.
    1. Incoming Server (IMAP): type 993.
    2. Outgoing server (SMTP): type 465.
    3. Use the following type of encrypted connections: Select SSL/TLS for both incoming
      and outgoing.
    4. No other changes need to be made. 
    5. Click OK.

    "Advanced" tab with the IMAP and SMTP information filled out

  13. Choose Next.  

    "Change Account" window with all the POP and IMAP settings

  14. Outlook will test the account settings with Google. You should get a message that says completed.
  15. Click Close.

    "Test Account Settings" window with completed tasks marked off

  16. Click Finish.

    "You're all set!" message window

  17. Locate your profile window that should still be open.  Select Always use this Profile. 
  18. Select UC San Diego from the drop down message. 
  19. Select Ok.

    Window showing new profile "UCSD" added as an option

  20. Locate Outlook on you computer and open. Your email will display.


If you still have questions or need additional assistance, please contact the ITS Service Desk. You can call us at (858) 246-4357, email us at, or submit a ticket at