Overview

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When requesting a UC San Diego ID card, employees must determine how the card will be funded. You only need to provide a Chart of Accounts (COA)—specifically project and task numbers—if your department has agreed to pay for the card. If no COA is provided, you will be responsible for the cost of the card individually.

 

The Approval Workflow

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If you use department funding, your request must move through a multi-step approval process before your card can be issued:

1. Financial Unit Approval: Once you submit the form, an automated request is sent to your department’s Financial Unit Approvers.
2. Department Authorization: Only one authorized signer from your department needs to approve the request.
3. Campus Cards Office Review: After your department approves, the Campus Cards Office will review the request within 1–5 business days.
4. Confirmation: Once fully approved, you will receive an automated email with instructions on how to collect your new ID card.

 

Managing Approvers

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The list of authorized signers is determined by the financial unit associated with the COA provided. If your department needs to update, add, or change who can approve these requests, please follow the steps in this guide: How to Request a Concur Approver Role.