Overview

In Canvas, there are two ways to make your Kaltura media visible to your students:

• Publishing them to your course's Media Gallery.
• Embedding them on Canvas pages. (Though technically you can drop a video into any text box in Canvas where you see the rich content editor - not just on Canvas pages.)

This tutorial will walk you through how to publish a video to a Media Gallery in Canvas. It only applies to Canvas users - there are no Media Galleries in MediaSpace (only channels). And although any course member can publish to a Media Gallery, these instructions largely apply to instructors.

Critical Concepts

Things to Keep in Mind

• What does it mean to "publish" a video in Canvas? Publishing a video in Canvas makes it available to all course members in the Media Gallery. "Media Gallery" is in the course navigation by default of every Canvas course (though you can elect to hide it from students). No one can download an entry in the Media Gallery unless you've explicitly enabled that capability. Students aren't notified when anything is published to the Media Gallery, so you'll need to be sure your students are aware that they should check the Media Gallery periodically if you're adding content during the course.
• You can publish videos from several different places in Canvas. We'll cover all of them below, but individually they can be advantageous in particular cases. For example:
  • If you want to publish more than one video at a time to the same course(s), go with method 1 (publish from the list in "My Media").
  • If you're a member of a large number of courses in Canvas, go with method 4 (go to that course's Media Gallery and add media to it).
• If it's in the Media Gallery, anyone in the course can see it. As mentioned above, if a piece of media is published to the Media Gallery, all members of the course can see it, irrespective of their Canvas role.
• You can set a "publication schedule" indicating a date range when your media should be visible in the Media Gallery. You can provide a start date/time and/or an end date/time. This could be useful if you wanted to, say, prevent students from viewing your recorded lecture until 1 week after it was delivered. See our tutorial Set a Publication Schedule for Kaltura Media for more information.
• Students can publish to Media Galleries too. There's nothing preventing students from publishing videos to their courses' Media Galleries. So feel free to encourage them to share videos with the class that they think might be relevant. Note that no one can publish media to a course anonymously - a username will always be attached to the entry. That said, if you want to moderate content (that is, review and approve media before it lands in the Media Gallery), check out our article Moderate a Kaltura Media Gallery.

Steps to Take

There are four ways you can publish media to a Media Gallery in Canvas:

• Method 1: Publish from the List in "My Media"
• Method 2: Publish from the Player Page
• Method 3: Publish from the Edit Page
• Method 4: Publish from a Media Gallery

Method 1: Publish from the List in "My Media"

This method can be useful if you can easily find your entry in "My Media," or if you want to publish multiple entries to the same Media Galleries at once.

1. If you're not already logged into Canvas:
   1. Go to https://canvas.ucsd.edu.
   2. Enter your active directory credentials.
2. Click My Media in the global navigation on the left side of the page.
3. Find the video you'd like to publish and click the checkbox on the left side of its row. Check multiple boxes if you want to publish multiple entries to the same course(s).
4. Scroll to the top of the page and click Actions, then Publish.

5. On the subsequent screen, if it's not already selected, click the radio button for Published.
6. After your list of courses populates below the radio buttons, click the checkbox(es) next to the course(s) where you'd like students to see the video.
7. Click Save.

Your video will now appear in the Media Gallery of the course(s) you selected.

Method 2: Publish from the Player Page

You can also publish a video from the page where you can watch the video, also known as the "media page." You'd arrive here if you found the video in your list in "My Media" and then clicked on it, or if you clicked on it in a Media Gallery.

1. If you're not already logged into Canvas:
   1. Go to https://canvas.ucsd.edu.
   2. Enter your active directory credentials.
2. Click My Media in Canvas's global navigation on the left side of the page.
3. Click on the title or thumbnail of the video you want to publish.
4. Underneath the player, click Actions, then Publish.
5. Select the radio button for Published, if it's not already selected.
6. After your list of courses populates, click the checkbox next to the course(s) where you'd like students to see the video in the Media Gallery.
7. Click Save. Your video will now appear in the "Media Gallery" of the course(s) to which you published it.

Method 3: Publish from the Edit Page

When you click the pencil icon on a video in "My Media" (or click Actions > Edit on the media page), you're brought to the "edit page." In addition to a variety of edits you can make to your media, you can also publish it from here.

1. If you're not already logged into Canvas:
   1. Go to https://canvas.ucsd.edu.
   2. Enter your active directory credentials.
2. Click My Media in the Canvas global navigation on the left side of the page.
3. Find the video you'd like to publish and click the pencil icon on its row.
4. Under the media player, click the Publish tab.
5. If it's not already selected, select the radio button for Published.
6. After your list of courses populates below the radio buttons, click the checkbox next to the course(s) where you'd like students to see the video.
7. Click Save.

Your video will now appear in the Media Gallery of the course(s) to which you published it.

Method 4: Publish from a Media Gallery

This method can be particularly useful if the other methods are hard to use because you're listed as the instructor on a large number of courses. If the previous three methods are "push" methods (finding the media and "pushing" it to a Media Gallery), this is a "pull" method (going into the Media Gallery and "pulling" the media into it).

1. If you're not already logged into Canvas:
   1. Go to https://canvas.ucsd.edu.
   2. Enter your active directory credentials.
2. Enter the course in question and click Media Gallery in the course navigation on the left.
3. Click the Media tab at the top of the screen if it's not already selected. (If the course has playlists, the "Playlists" tab will be automatically selected.)
4. Click + Add Media.

5. Click the checkboxes next to all the videos you want to add to this course's Media Gallery. Use the search and filter functions to help you find your media.
6. Click Publish at the top right of the window.