IT Services - Set a Publication Schedule for Kaltura Media

Overview

Kaltura users can set what's called a "publication schedule" for their entries in both Canvas and MediaSpace. This essentially allows you to tell Kaltura when to make an entry visible in a Media Galleries (Canvas) and channels (MediaSpace). You can set when you want to make it visible and/or when you want to hide it.

The only catch is that it applies to ALL MediaSpace channels AND Canvas media galleries in which the entry is published. It's not an instance-specific setting.

Critical Concepts

Things to Keep in Mind

This feature was activated in Canvas on 20 October 2023. Just in case you were wondering if you had seen this functionality previously.
It applies to ALL media galleries and channels. You can't make a publication schedule specific to a particular channel or media gallery, or even specific to Canvas or MediaSpace. Wherever the media is published, it becomes hidden or visible on the dates and times you assign.
Publishing schedules also affect the visibility of entries in playlists. So if you set a publication schedule for an entry that's in one or more playlists, the timing you set will also affect the visibility of the entry within those playlists.

Possible Use Cases

You want to make a video in the Media Gallery only appear once the students have finished a module.
You want to hide your video temporarily while edits are made.
You have a policy of only keeping the two most recent lectures available in the Media Gallery.

Steps to Take

You can set a publication schedule for a Kaltura entry in either Canvas or MediaSpace. (The setting is global, however, and will apply to entries published in media galleries in Canvas as well as channels in MediaSpace.) Follow the first two steps based on where you want to perform the action.

In Canvas	In MediaSpace
Log into Canvas. Go to https://canvas.ucsd.edu. Enter your active directory credentials. Within Canvas, click My Media in the left navigation. Locate the video whose captions you want to edit, and click the pencil icon in its row.	Log into MediaSpace. Go to https://mediaspace.ucsd.edu. Click the profile icon at the top right of the page and select Login. Enter your active directory credentials. Click the profile icon again and select My Media. Locate the video in question, click the kebab on its row (three dots), and select Edit.

Ensure that the Details tab below the video is selected.
Next to "Publishing Schedule," click the radio button for Specific Time Frame.
Fill out a start time and/or an end time for when you want your entry to be visible in media galleries and channels. Ensure that the correct time zone is selected. Note that you don't have to fill out both fields.
Click Save.

A screenshot of the "details" tab with the publishing schedule exposed.

If you still have questions or need additional assistance, feel free to contact us at kaltura@ucsd.edu.