Overview
Kaltura users can set what's called a "publication schedule" for their entries in both Canvas and MediaSpace. This essentially allows you to tell Kaltura when to make an entry visible in a Media Galleries (Canvas) and channels (MediaSpace). You can set when you want to make it visible and/or when you want to hide it.
The only catch is that it applies to ALL MediaSpace channels AND Canvas media galleries in which the entry is published. It's not an instance-specific setting.
Critical Concepts
Things to Keep in Mind
- This feature was activated in Canvas on 20 October 2023. Just in case you were wondering if you had seen this functionality previously.
- It applies to ALL media galleries and channels. You can't make a publication schedule specific to a particular channel or media gallery, or even specific to Canvas or MediaSpace. Wherever the media is published, it becomes hidden or visible on the dates and times you assign.
- Publishing schedules also affect the visibility of entries in playlists. So if you set a publication schedule for an entry that's in one or more playlists, the timing you set will also affect the visibility of the entry within those playlists.
Possible Use Cases
- You want to make a video in the Media Gallery only appear once the students have finished a module.
- You want to hide your video temporarily while edits are made.
- You have a policy of only keeping the two most recent lectures available in the Media Gallery.
Steps to Take
You can set a publication schedule for a Kaltura entry in either Canvas or MediaSpace. (The setting is global, however, and will apply to entries published in media galleries in Canvas as well as channels in MediaSpace.) Follow the first two steps based on where you want to perform the action.
| In Canvas | In MediaSpace |
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- Find the video in question and click the pencil icon in its row.
- Ensure that the Details tab below the video is selected.
- Next to "Publishing Schedule," click the radio button for Specific Time Frame.
- Fill out a start time and/or an end time for when you want your entry to be visible in media galleries and channels. Ensure that the correct time zone is selected.
- Click Save.