IT Services - Set a Publication Schedule for Kaltura Media

Overview

A screenshot closeup of the publishing schedule options for a Kaltura media entry. Kaltura users can set what's called a "publication schedule" for their entries in both Canvas and MediaSpace, allowing you to publish and/or unpublish something on days and times that you determine, without having to go and do either of those steps manually. The only catch is that it applies to ALL MediaSpace channels AND Canvas media galleries in which the entry is published.

Critical Concepts

It applies to ALL media galleries and channels. You can't make a publication schedule specific to a particular channel or media gallery, or even specific to Canvas or MediaSpace. Wherever the media is published, it becomes hidden or visible on the dates and times you assign. In other words, if you set a publication schedule for an entry, it will affect it in all Media Galleries and Channels. So it doesn't matter if you set the publication schedule in Canvas or MediaSpace. (Admittedly that's only a consideration if you have something published in a variety of places.)
Publishing schedules also affect the visibility of entries in playlists. So if you set a publication schedule for an entry that's in one or more playlists, the timing you set will also affect the visibility of the entry within those playlists.

Steps to Take

You can set a publication schedule for a Kaltura entry in either Canvas or MediaSpace, though, as mentioned above, it will apply to anywhere the media is published. Follow the first three steps based on where you want to perform the action.

Steps to reach a Kaltura entry's edit page: Canvas vs. MediaSpace
In Canvas	In MediaSpace
Log into Canvas. Go to https://canvas.ucsd.edu. Enter your active directory credentials. Within Canvas, click My Media in the left navigation. Locate the video in question and click the pencil icon in its row.	Log into MediaSpace. Go to https://mediaspace.ucsd.edu. Click the profile icon at the top right of the page and select Login. Enter your active directory credentials. Click the profile icon again and select My Media. Locate the video in question, click the kebab on its row (three dots), and select Edit.

Ensure that the Details tab below the video is selected.
Next to "Publishing Schedule," click the radio button for Specific Time Frame.
Fill out a start time and/or an end time for when you want your entry to be visible in media galleries and channels. Ensure that the correct time zone is selected. Note that you don't have to fill out both fields.
Click Save.

The start time is the date/time when the entry will become visible in any Canvas Media Galleries or MediaSpace channels to which the entry has been published.
The end time is the date/time when the entry will no longer be visible in any Media Galleries or MediaSpace channels.

A screenshot of the "details" tab with the publishing schedule exposed.

If you still have questions or need additional assistance, feel free to contact us at kaltura@ucsd.edu.